Administrative Specialist

1 week ago

Chagrin Falls, United States Irontrax Full time

The Administrative Specialist at Irontrax is responsible for efficiently entering, updating, and maintaining data across various systems to ensure operational accuracy. This role collaborates closely with team members to maintain data integrity and may assist appraisers with report review. The ideal candidate will demonstrate exceptional attention to detail, strong communication skills, and the ability to manage tasks independently.


This position will begin in office and move to hybrid once training is complete.


Supervisory Responsibilities:

None


Duties & Responsibilities:

  • Enter and update data in company databases (Salesforce) and maintain accurate records.
  • Verify data accuracy by comparing entries to source documents.
  • Retrieve and compile requested data from databases or electronic files.
  • Collaborate with team members to ensure accuracy and completeness of data.
  • Perform regular data backups to ensure secure data preservation.
  • Maintain confidentiality and ensure compliance with company data integrity and security policies.
  • Assist with report review for appraisers, as needed.
  • Perform other duties as assigned.


Knowledge, Skills & Abilities:

  • Proficient in Microsoft Office (Excel, Word, Teams) and office software such as Salesforce (CRM) and QuickBooks.
  • Strong verbal and written communication skills.
  • Excellent organizational skills and ability to manage multiple tasks and meet deadlines.
  • Attention to detail and accuracy, with the ability to work independently.
  • Knowledge of accounting practices and procedures (a plus).
  • Transcription experience (a plus).


Education & Experience:

  • Associate degree or equivalent preferred
  • A minimum of 3 years of related work experience


Travel Required

None


Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.


Please be aware that for this position, successfully passing both a background check and a drug screening is a requirement.


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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