Administrative Support Specialist

5 days ago

Sioux Falls, South Dakota, United States Hajoca CorporationMcdonald SupplyMcDonald Supply Full time
Job Summary

We are seeking an experienced Administrative Support Specialist to join our team at McDonald Supply. The ideal candidate will have a strong background in customer service, accounts receivable, and accounts payable.

The successful candidate will be responsible for handling all aspects of assigned administrative duties, including customer invoicing, cash sale proceeds handling, banking, and report reconciliation.

The role involves generating daily invoice preview reports for management review, obtaining and submitting expense vendor invoices, and reconciling daily cash sale transaction payments.

You will also be responsible for filing invoiced pick tickets, manifests, and receiving paperwork, maintaining required files, and creating and maintaining customer files in the system.

This is a challenging yet rewarding opportunity to utilize your organizational skills and attention to detail to drive business success.

About the Role
  • Estimated Salary: $45,000 - $55,000 per year
  • Location: [Your Location]
  • Job Type: Full-time
ResponsibilitiesKey Responsibilities:

The key responsibilities of this role include:

  • Successfully complete required safety and compliance training programs as assigned.

  • Perform accurate and timely invoicing of all customer shipments daily.

  • Generate daily invoice preview report for management review.

  • Obtain, review, submit, and approve expense vendor invoices in an accurate and timely manner.

  • Reconcile daily cash sale transaction payments and cash funds in the system.

  • File invoiced pick tickets, manifests, Hazmat manifests, receiving paperwork, deposit backup, and all reconciled reports daily.

  • Create and maintain customer files in the system.

RequirementsQualifications:

To be considered for this role, you will need:

  • A high school diploma or equivalent.

  • At least 1 year of experience in a customer service, accounts receivable, accounts payable, or similar role.

  • Knowledge of basic accounts receivable/payable bookkeeping practices and terms.

  • Strong communication and interpersonal skills.

  • Able to work accurately and efficiently with minimal supervision.

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