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Executive Assistant

2 months ago

Miami, United States Leeds Professional Resources Full time

The Opportunity

We are seeking a highly organized and detail-oriented Executive Assistant to join our dynamic team. You will provide exceptional support to our senior leadership team, ensuring smooth daily operations and efficient execution of priorities. This role is ideal for a motivated individual with experience in the financial services industry, who thrives in a fast-paced environment.


Responsibilities:

  • Calendar & Travel Management: Manage the Executive's calendar, schedule meetings, appointments, and travel arrangements, ensuring all logistics are handled efficiently.
  • Communication & Coordination: Act as a central point of contact for the Executive, managing incoming calls, emails, and inquiries. Effectively communicate with internal and external stakeholders, ensuring timely and professional responses.
  • Project & Task Management: Proactively anticipate needs, manage multiple tasks simultaneously, and prioritize effectively to meet deadlines. Prepare meeting agendas and materials, take clear and concise notes, and follow through on action items.
  • Financial Support: Assist with expense reporting, financial research, and other administrative tasks related to the Executive's financial needs. Experience with relevant financial software a plus.
  • Confidentiality & Discretion: Maintain the highest level of confidentiality and discretion in handling sensitive information.


Qualifications:

  • Bachelor's degree preferred, with 3+ years of experience in an executive assistant or similar administrative role.
  • Proven experience in the financial services industry (Wall Street, hedge fund, private equity) is highly desirable.
  • Strong organizational skills, with the ability to prioritize and manage multiple tasks effectively in a fast-paced environment.
  • Excellent communication, interpersonal, and written skills, with the ability to build strong relationships at all levels.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
  • Experience with financial data or software a plus.
  • Impeccable attention to detail and a commitment to accuracy.
  • Ability to maintain confidentiality and discretion in all matters.
  • Professional demeanor and appearance.