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Youth Ambassador Assistant Manager - Job Description
2025 Osaka World Expo
Sister Cities International (SCI) has been selected by the U.S. Department of State as the recipient of a $2.2M grant to provide support at the 2025 World Expo in Osaka, Japan for the USA Pavilion. Sister Cities International is immediately seeking a Youth Ambassador Assistant Manager (Assistant) to lead the recruitment, training, and onsite implementation of 88 Youth Ambassadors to live and work in Japan for three to six months at the 2025 Osaka World Expo (April 13 - October 13, 2025).
SCI intends to hire the position as a contractor through December 31, 2025. The position pays a grand total of $62,500 for the approximately 17-month project. There is a possibility for remote or hybrid work for this position. Japanese language ability is preferred but not required.
All travel expenses to and from Japan will be covered by SCI, and while in Japan, housing, health insurance, and one meal per day will be covered by the USA Pavilion operator per their contract with the U.S. Department of State. YM Assistant responsibilities include:
Recruitment
Design and implementation of the YA recruitment process, including marketing, application process, technical platform, ranking applicants, scheduling interviews and interviewers, and other related tasks.
Training
Working with the YA Manager and SCI to design content and develop regular virtual trainings
Implementing training for YAs and identifying necessary resources
Coordinating and executing the in-person (both domestic and in Japan) training sessions
Assisting with reporting of expenses and other grant-related needs
Program in Japan
Living in Japan and overseeing all YA-related needs, including but not limited to:
- Logistics (setup, transit, meals, etc.)
- Tracking budget and expenses
- Scheduling (job assignments, shifts, days off, travel for cultural enrichment, other activities, etc.)
- Regular program monitoring and evaluation
- Addressing behavior or mental health concerns, and referring them when appropriate
- Communications with the USA Pavilion and Osaka World Expo staff
- Regular reporting of activities, needs, and concerns to SCI
- Regular virtual meetings with SCI team
Assisting with wellness checks
Communicating with State Department and other functions as needed
Post-Expo
Coordinating and documenting follow up, debriefings, impact reports, and lessons learned from Osaka
Any other SCI- or grant-related needs (grant reports, reporting to SCI board/membership, related follow up, continued connection with YA team, thank-yous, closure, and other needs)
To apply, please use the Sister Cities International LinkedIn job post for “Youth Ambassador Assistant Manager.” Cover letters are encouraged. Resumes addressing the job needs are required.
For more information – Expo@SisterCities.org