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Administrative Coordinator

2 months ago

Miami Beach, United States Mount Sinai Medical Center of Florida Full time

As Mount Sinai grows, so does our legacy in high-quality health care.


Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.


Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.


The Human Resources Administrative Coordinator plays a critical role in the success of the department’s operations. This position provides day-to-day administrative, operational, and secretarial support to the Vice President of Human Resources. Other responsibilities include:

  • Composes communication and general correspondences for distribution by the VP of Human Resources. Submits marketing requests and provides timely follow-up.
  • The primary point of contact with external organizations, vendors, and internal stakeholders. Addresses general inquiries on behalf of the VP of HR, prioritizes and escalates matters as needed.
  • Serves as a liaison for the VP of HR, including receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, and taking messages. Uses critical judgment to escalate inquiries.
  • Responsible for maintenance of the VP of HR’s calendar. Schedules meetings, and conference calls, and handles all logistics.
  • Maintains and updates the HR’s contract database and ensures that all information in the database is current and compliant.
  • Keeps the VP of HR advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Routinely performs a wide variety of administrative duties such as preparing/sending mail, maintaining e-mail and other address directories, composing and preparing letters for executive signature, preparing check/invoice requests, submitting repair/IT requests, etc.
  • Generates reports and presentations relying on data collection and other pertinent information.
  • Schedules departmental meetings; prepares and distributes meeting agendas, minutes, refreshments, and materials.
  • Responsible for the coordination and execution of departmental activities and other special events.
  • Completes a variety of special projects including creating PowerPoint presentations, general correspondences, and other special reports.


Qualifications:

  • High school graduate. Associate’s degree preferred.
  • 3 years of administrative experience required; within a healthcare setting preferred.
  • Advanced level of proficiency in Microsoft Office Suite applications.
  • Must have excellent grammar and communication skills.
  • Strong interpersonal and organizational skills.
  • Strong common sense to handle strict confidentiality using discretion in dealing with issues of business & personal nature.
  • Proactive individual who pre-empts needs of senior leadership.
  • Experience handling multiple tasks in a fast-paced environment as well as working effectively under pressure.