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Executive Assistant

2 months ago

Plantation, United States OVA Health + Fertility Full time


Job Title: Executive Assistant


Location: Plantation, Florida


Position Type: Part-Time/Hybrid


About Us:

Welcome to Ova Health, Broward’s premier clinic for fertility acupuncture We’re all about helping couples achieve natural conception through personalized acupuncture and herbal treatments. With an amazing 89.7% success rate and strong ties with MDs and fertility clinics, we provide top-notch, compassionate care. Join our supportive team and make a difference


Position Overview:

We’re on the lookout for a super-organized Executive Assistant to team up with our Clinical Director. If you’re great at juggling tasks, organizing events, and fostering relationships with local businesses and medical offices, we want you This part-time, hybrid role is perfect for someone who loves handling diverse tasks and working in a dynamic environment.


What You’ll Do:

Administrative Support:

  • Manage the Clinic’s calendar—think meetings, campaigns, orders, and speaking events.
  • Draft and review emails, reports, and presentations.
  • Keep track of office supplies and inventory.
  • Analyze data and feedback to boost our community presence.
  • Organize and plan internal and external meetings.

Event and Webinar Management:

  • Plan and run clinic events and webinars from start to finish.
  • Handle logistics like venue choice, scheduling, promotion, and follow-up.

Networking and Marketing:

  • Build and maintain relationships with local businesses, medical offices, and community groups.
  • Help create and implement marketing strategies to promote our services.

Newsletter and Report Management:

  • Oversee our newsletters—make sure they’re engaging and on-brand.
  • Prepare and manage reports on clinic performance and patient satisfaction.
  • Analyze data to help us make smart decisions.

Patient Interaction:

  • Be the go-to person for patient inquiries and concerns.
  • Assist with managing appointments and follow-ups to ensure a great experience.

Project Coordination:

  • Support special projects and initiatives.
  • Help with research and prep for clinic activities, working with MDs and fertility clinics.


What We’re Looking For:

  • Education: Bachelor’s degree in Business Administration, Healthcare Management, Marketing, or a related field preferred.
  • Experience: At least 3 years in a similar role, ideally in healthcare or wellness.
  • Skills:
  • Proficient in Microsoft Office Suite, Canva, Google Ads, Instagram and TikTok as well as familiarity with office management and marketing tools.
  • Excellent at staying organized and multitasking.
  • Great communication and people skills, with experience in networking.
  • Discreet with confidential info and proactive in solving problems.
  • Bilingual applicants preferred, but not required.

Additional Requirements:

  • Ability to work independently and as part of a team.
  • Flexible and adaptable to changing priorities.
  • Passion for holistic health and our mission of natural fertility.

What We Offer:

  • Competitive salary
  • In-house health plan
  • Paid time off and holidays
  • Professional development opportunities
  • A friendly, collaborative work environment

How to Apply:

Ready to join us? Send your resume and a cover letter telling us why you’d be a great fit to helloova@outlook.com with the subject line “Executive Assistant Application – [Your Name].”

Ova Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for everyone.