Executive Administrative Assistant

1 month ago


Plantation, United States Insight Global Full time

Position: Executive Administrative Assistant

On Site in Plantation, FL

Pay Rate: $30-$36 Hourly Based On Experience

6-12 Month Contract to Hire (This will Convert)


Looking to HIRE RIGHT AWAY


Must Have:

  • Experience as a Executive Administrative Assistant, Operations Administrator or Data/Sales Admin Assistant in a similar role.
  • Proficiency in Microsoft Office Suite, especially Excel and PowerPoint,
  • Strong critical, strategic, and analytical skills with experience working with data and using data analysis tools.
  • Excellent communication and interpersonal skills, with a strong ability to explain complex data in a clear and concise manner.
  • Ability to work independently and manage multiple tasks effectively.
  • Strong organizational and time management skills.
  • Ability to multitask, prioritize tasks, and work effectively in a fast-paced environment.
  • Attention to detail and accuracy in handling documentation and records.


Plusses:

  • Experience with JIRA
  • Data visualization tools (e.g., SQL, Power BI, Tableau).



Day to Day:

Will be responsible for providing essential administrative support to the team while also leveraging analytical skills to gather, analyze, and present data insights, and contributing to operational efficiency. This is a dynamic position that requires a blend of organizational skills, attention to detail, data fluency, and a proactive approach to problem-solving.


Administrative Support:

  • Manage calendars, schedule meetings, and arrange travel for team members.
  • Prepare presentations, reports, and other documents.
  • Manage email correspondence and handle incoming inquiries.
  • Maintain documentation, including policies, procedures, manuals, rosters, and audits
  • Assist with onboarding new team members and managing internal projects.
  • Assist in scheduling and coordinating meetings, appointments, and events
  • Manage and organize operational files, records, and databases
  • Monitor and track operational expenses, supplies, and inventory
  • Collaborate with other departments to ensure seamless communication and coordination
  • Assist with the implementation of new operational procedures and workflows.
  • Monitor operational performance and identify areas for optimization.
  • Collaborate with team members to ensure smooth operations and a positive team environment.


Data Analysis and Reporting:

  • Collect and organize data from various sources, including spreadsheets, databases, and data collecting platforms.
  • Analyze data using appropriate tools and techniques to identify trends, patterns, and insights.
  • Create clear and concise reports, presentations, and visualizations to communicate data findings to the team.
  • Develop and maintain data dashboards and reports to track key performance indicators (KPIs).
  • Assist with data-driven decision-making by providing insights and recommendations based on your analysis.



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