Executive Assistant and Office Administrator

1 day ago


Plantation, United States Amerantbank Full time


Executive Assistant and Office Administrator

The Executive Assistant and Office Administrator provides support to the Market President, C-Suite and other Executives as needed. Acts as a liaison with the CEO’s Senior Executive Assistant and the Facilities Manager. This position serves as the executive assistant and office administrator.

Responsibilities:

  • Provide administrative support to the Market President and other Executives from all organizational functions.
  • Greet, support and channel/resolve need of visitors, vendors, directors, regulators, attorneys, and examiners.
  • Receive and review all correspondence and other matters that come to the Chairman’s office, channel to other units as appropriate and establish priorities for the Chairman & CEO’s attention.
  • Serve as the “gatekeeper” for the Market President, acting as a conduit for smooth communication between his office and other internal and external stakeholders.
  • Act on matters to facilitate and expedite tasks beneficial to the market team.
  • Channel phone calls and other requests accordingly.
  • Coordinate events within budgets and guidelines for breakfasts, luncheons, and afterhours events.  
  • Coordinate appointments, meetings, and activities for the Chairman & CEO and other Executives.  
  • Coordinate committee meetings to be held during the year.
  • Interact with Board of Directors and Senior Officers
  • Assist the CEO-Senior Executive Administrative Assistant in coordinating meetings, distributing material, arranging travel, generating reports, and other assignments as needed.
  • Receive and distribute correspondence, prioritize conflicting needs, handle matters expeditiously, proactively and following through on projects until successful completion.
  • Manage the day-to-day building operations, including but not limited to administration of kitchen, supply stocking, branded merchandise, booking conference rooms, shipping, inventory, organizing workspaces and facilities improvements.
  • Work with building management as required to provide services in the areas of cooling/heating, lighting, cleaning, and maintenance services.
  • Work with Physical Security to review and approve on a periodic basis the access level of staff throughout the building.
  • Coordinate building wide file purges and similar efforts to declutter space.
  • In the absence of the Command Center Support Team Leader for the Disaster Recovery program, responsible for maintaining the Command Center sites, organizing and setting up the Command Center at the time of disaster ad documenting calls, meetings, and activities.
  • Complete and abide by training in order to comply with current rules, regulations and internal policies relating to risks pertaining to BSA, USA Patriot Act, OFAC and other AML related issues.


Minimum Work Experience:
Five years of experience as an Executive Assistant.
Three years of experience as office manager.

Education and or Certification Requirements:
Associate's Degree in any business discipline

Technical and Other Essential Knowledge:
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks and be adaptable to competing demands. • Excellent attention to detail. • Strong interpersonal skills and the ability to build relationships with Board members, and external partners • Demonstrated proactive approach to problem solving with strong decision-making capability. • Forward looking thinker who actively seeks opportunities and proposes solutions. • Highly resourceful, with the ability to work independently effectively. • Proven ability to handle confidential information with discretion. • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. • Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint

Functional Skills and Requirements:
Must be a team player able to work under pressure, conduct business in a professional manner, and solve problems and conflicts. Must be able to prioritize work and effectively manage time. Must possess effective business communications skills verbally and in writing. Must be passionate about serving customers




  • Plantation, United States Insight Global Full time

    Position: Executive Administrative AssistantOn Site in Plantation, FLPay Rate: $30-$36 Hourly Based On Experience6-12 Month Contract to Hire (This will Convert!!)Looking to HIRE RIGHT AWAY!!Must Have:Experience as a Executive Administrative Assistant, Operations Administrator or Data/Sales Admin Assistant in a similar role.Proficiency in Microsoft Office...


  • Plantation, United States FirstService Residential Full time

    Job Overview: The Executive Assistant is to perform duties providing executive and administrative support to the Regional Directors, working within the limits of standard or accepted practice. Will be supporting Regional Directors with various duties in a fast-paced working environment. Must be able to handle challenges, be proactive and prioritize workload...


  • Plantation, United States FirstService Residential Full time

    Job Overview: The Executive Assistant is to perform duties providing executive and administrative support to the Regional Directors, working within the limits of standard or accepted practice. Will be supporting Regional Directors with various duties in a fast-paced working environment. Must be able to handle challenges, be proactive and prioritize workload...


  • Plantation, United States Chewy Full time

    Our Opportunity:  Chewy is on a mission to be the most trusted and convenient destination for pet parents everywhere! To fulfill our mission we seek a multifaceted Sr. Executive Assistant to support the Executive Recruiting organization at Chewy! Reporting to the Head of Executive Recruiting, this high-visibility role will provide high-quality candidate...


  • Plantation, Florida, United States LHH Recruitment Solutions Full time

    Job Title: Administrative AssistantEmployment Type: Temp-to-HirePay: $20 - $22 per hour (based on experience)Industry: Financial Services Key Responsibilities:Provide administrative support to the financial services team, including scheduling meetings, preparing reports, and maintaining files.Manage incoming phone calls, emails, and other communications,...

  • Office Manager

    5 months ago


    Plantation, United States Gastro Health Full time

    Do you love working for a company that nurtures a warm and welcoming environment? Gastro Health, LLC is seeking a Full-Time, Office Manager/Medical Assistant to join our Gastro Health Team. Gastro Health is a great place to work and advance in your career. You'll find a collaborative team of coworkers and providers, as well as...


  • Plantation, Florida, United States FirstService Residential Full time

    Job Summary:As a skilled Receptionist, you will be responsible for providing exceptional customer service to residents and guests by greeting, welcoming, and directing them appropriately. You will also be responsible for answering phone calls, directing or answering questions, and providing administrative support.Your Key Responsibilities:• Greet visitors...

  • Executive Housekeeper

    2 weeks ago


    Plantation, United States Sheraton Suites Fort Lauderdale West Full time

    Sheraton Suites is seeking a dynamic and experienced Executive Housekeeper to lead our housekeeping department and ensure a pristine, welcoming environment for our guests. If you have a passion for hospitality, attention to detail, and a commitment to excellence, we want you on our team!What you will be doing Oversee daily operations of the housekeeping...

  • Test Administrator

    2 weeks ago


    Plantation, Florida, United States Pearson Full time

    About the RolePearson VUE is seeking a part-time Test Administrator to join our team in Plantation, FL. As a Test Administrator, you will be responsible for providing a secure exam delivery and superior customer service in a comfortable and friendly environment.Key ResponsibilitiesComply with all testing procedures and adhere to company policies using...

  • Test Administrator

    2 weeks ago


    Plantation, Florida, United States Pearson Full time

    Job DescriptionPearson VUE is seeking a highly skilled and detail-oriented Test Administrator to join our team in Plantation, FL. As a Test Administrator, you will be responsible for providing a secure exam delivery and superior customer service in a comfortable and friendly environment.Key Responsibilities:Comply with all testing procedures and company...


  • Plantation, Florida, United States ICX Group Full time

    Job Title: Enterprise Sales Senior Account ExecutiveWe are seeking a highly motivated and experienced Enterprise Sales Senior Account Executive to join our team at ICX Group. As a key member of our sales team, you will be responsible for driving revenue growth and expanding our client base in the IT services industry.Key Responsibilities:Develop and execute...


  • Plantation, United States AssociatesMD Full time

    About the Company: AssociatesMD, a part of NeueHealth, is seeking an exceptional board-certified physician to join our team. The Physician will be responsible for providing consultative medical services within a practice setting and facilitating the completion of all health requirements as determined by the patient’s treatment plan and standards of...


  • Plantation, United States PrideStaff Full time

    Pridestaff Financial on behalf of a client is seeking an experienced and friendly Accounting Administrator to join their growing team!Please apply now!Main Functions:Daily operations of the accounting department.Filtering dataMaintains subsidiary accounts by verifying, allocating, and posting transactions.Balance accounts by reconciling entries.Process...

  • Marketing Coordinator

    2 weeks ago


    Plantation, United States Gridiron Insurance Underwriters, Inc. Full time

    We are seeking a dynamic, outgoing, and sales-oriented Marketing Coordinator to join our team. The ideal candidate will have experience in running social media campaigns, executing digital marketing strategies, and contributing to brand growth. This role will involve coordinating marketing activities, monitoring campaign performance, and supporting the...

  • Marketing Coordinator

    2 weeks ago


    Plantation, United States Gridiron Insurance Underwriters, Inc. Full time

    We are seeking a dynamic, outgoing, and sales-oriented Marketing Coordinator to join our team. The ideal candidate will have experience in running social media campaigns, executing digital marketing strategies, and contributing to brand growth. This role will involve coordinating marketing activities, monitoring campaign performance, and supporting the...


  • Plantation, Florida, United States DHL Express Full time

    Job Title: Communications ManagerAs a Communications Manager at DHL Express, you will play a critical role in connecting employees with the right information and keeping them engaged and updated. This position requires a strong understanding of internal and corporate communications, as well as the ability to develop and execute strategies that drive business...


  • Plantation, United States RONALD A GEORGE D M D P A Full time

    Benefits: Employee discounts Flexible schedule Opportunity for advancement Paid time off Training & development Company parties Competitive salary Benefits/PerksCareers Advancement Opportunities Flexible SchedulingCompetitive CompensationJob SummaryWe are seeking a qualified and caring Certified Dental Assistant to...

  • Medical Assistant

    1 month ago


    Plantation, United States ChenMed Full time

    We’re unique.  You should be, too.We’re changing lives every day.  For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts?  Do you inspire others with your kindness and joy?We’re different than most primary care providers. We’re rapidly expanding and we need great...


  • Plantation, United States B and B Maintenance Full time

    Job Type Part-time Description Part Time Cleaning Position Available in Plantation, Florida Evening Hours, Fixed Schedule, Bi-Weekly Pay, 25 Hours per Week The Cleaner is responsible for keeping assigned buildings clean, disinfected, and in an orderly condition while attending to customers' cleaning needs as requested. Typical duties include: Dispose of...


  • Plantation, United States ICX Group Full time

    Enterprise Sales, Senior Account Manager of IT Outsourced Managed ServicesUNCAPPED COMMISSION OPPORTUNITY (Base + Commission)Position Summary: We are seeking a dynamic Snr. Account Manager to lead new client acquisition (enterprise sales) efforts and drive significant revenue growth. This role focuses on expanding our client base, managing outbound sales...