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Freight Payment Coordinator
3 months ago
Location: Remote
Duration: 5 month contract - potential to extend/convert
Pay: $25/hr
Title: Freight Payment Coordinator
Job Summary:
Validates, authorizes and audits payment for domestic and/or international transportation related freight and logistics services invoices. Researches and resolves issues associated with transaction matching and payment of invoices within the Transportation Management System (TMS), Import System and other corporate systems. Works in a high volume, complex, decision support system in processing and authorizing payments of over $1 Billion in domestic and international logistics costs, annually. Workload volume is based on a carrier and provider base of over 125 accounts and over 1 Million invoices to process.
Major Areas of Responsibility
- Executes timely and accurate payment processing and auditing of freight/logistics domestic and/or international logistics invoices.
- Researches and resolves contract rate discrepancies as well as other internal and external data errors including No Match, Voucher Errors, Duplicate and Erroneous invoicing.
- Communicates (verbally and written/email) with service providers and internal business partners in determining the cause for anomalies and identifies solutions to resolve them.
- Resolves discrepancies/troubleshoots for outsourced invoice processing providers
- Runs reports/maintains excel files to monitor and take action on department and carrier metrics, KPIs and SLAs.
- Maintains and manages monthly Excel File Agings from all carriers to ensure compliant within contractual payment term obligations
- Conducts quarterly account receivable reconciliations with carriers to resolve outstanding invoice issues.
- Prepares monthly summaries for Supervisor on accruals/risks to by carrier
- Calculates and maintains a log for Hacienda tax
- Complies with all established freight pay processes to ensure accurate application/accounting of logistics expenditures
- Conducts User Acceptance Testing on 210 transactions for new carrier/provider on-boarding and expanded 210 business activities with existing carriers/providers
- Provides information for internal and external Auditors and for SOX compliance audits
- Prepares/maintains rate audit files (Access tool for International Invoices only)
- Identifies and implements process improvement programs
- Participates in special projects and Carrier/Provider meetings as assigned
Qualifications:
- Proficient in creating and working in Excel Files (including creating Pivot Tables, VLook-up, conditional formatting and formulas/calculations)
- Associates degree or Bachelor’s Degree
- Understanding of contracts and rate calculations
- Excellent organizational and follow-up skills
- High degree of accuracy and attention to detail
- Excellent written and oral communication skills
- Ability to manage multiple accounts and multi-task across accounts
- Strong math skills with the ability to make sound payment decisions.
- Strong problem solving skills
