Executive Assistant

4 weeks ago

Beverly Hills, United States Palo Alto Staffing Full time

Executive Assistant to Founder – Venture Capital Firm

About Us

Our West Hollywood-based single-family office, which features a forward-thinking venture capital operation, is seeking an outstanding Executive Assistant to provide direct support to our Founder. We operate in a fast-paced, ambitious environment where attention to detail and adaptability are paramount.

Role Overview

As the Executive Assistant to the Founder, you will be the critical support system ensuring the efficient operation of the Founder’s life. This role requires a proactive, discreet, and highly capable individual who can anticipate needs, manage complex tasks, and serve as a member of the Founder’s trusted circle.

Key Responsibilities

-             Manage the heavy, dynamic calendar with precision and foresight

-             Orchestrate flawless domestic and international travel itineraries, overseeing all travel logistics air, land and sea.

-             Collaborate closely with other team members to ensure seamless operations

-             Co-pilot email communications, demonstrating excellent written skills and judgment

-             In-meeting support and follow-up tracking, as appropriate, ensuring they are completed in an efficient and timely manner

-             Overseeing business critical databases (e.g. CRM, daily questions doc)

-             Conduct thorough research to support the decision-making processes

-             Liaise effectively with internal departments and external partners

-             Navigate ambiguous situations with clarity and decisiveness

-             Adapt swiftly to changing priorities and protect the Founder's time and energy

-             On-call availability as needed on a pre-determined schedule

Qualifications

-             Bachelor's degree (mandatory)

-             Proven track record as a career Executive Assistant supporting C-level executives, preferably principals in Private Equity, Family Office, or Venture Capital

-             Exceptional communication skills, both written and verbal

-             Demonstrated ability to manage complex calendars and travel logistics

-             Ability to work effectively in a collaborative team environment

-             Experience with private aviation FBOs (preferred)

-             Strong research and analytical capabilities

-             Discretion and ability to handle confidential information with utmost integrity

Work Environment

-             Full-time, in-office position (9am-5pm) in West Hollywood

-             Small, dynamic team with direct exposure to top-level decision making

Ideal Candidate

We're looking for a seasoned professional who can:

-             Anticipate the Founder's needs and solve problems before they escalate

-             Maintain composure under pressure and in high-stakes situations

-             Exercise exceptional judgment and maintain strict confidentiality

-             Promote team cohesion and contribute to a positive company culture

-             Thrive in a fast-paced, sometimes ambiguous environment

-             Demonstrate initiative, resourcefulness, and a can-do attitude

-             Build strong relationships with internal team members and external stakeholders

If you're a detail-oriented, adaptable, and experienced Executive Assistant ready to take on a challenging role supporting a visionary leader, we want to hear from you.

 

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