Current jobs related to Executive Assistant - Beverly Hills - Palo Alto Staffing

  • Executive Assistant

    4 weeks ago

    Beverly Hills, California, United States Insight Global Full time

    Executive Assistant Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to support our CFO in the Beverly Hills, CA area. This individual will be responsible for providing administrative support to the executive team, ensuring seamless day-to-day operations, and contributing to the success of our organization.Key...

  • Executive Assistant

    4 days ago

    Beverly Hills, California, United States Discovery Land Company Full time

    Executive AssistantDiscovery Land Company is seeking a highly skilled Executive Assistant to provide top-notch administrative support to our Administrative Department. As an Executive Assistant, you will play a pivotal role in ensuring the smooth functioning of the executive office and supporting high-level executives.Key ResponsibilitiesCalendar Management:...

  • Executive Assistant

    4 weeks ago

    Beverly Hills, United States Insight Global Full time

    An employer is looking for an Executive Assistant in the Beverly Hills, CA area. This individual will be assisting the CFO of a very large Health System. He/She must have strong experience in calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice management, internal website management loading digital...

  • Executive Assistant

    4 weeks ago

    Beverly Hills, United States Insight Global Full time

    An employer is looking for an Executive Assistant in the Beverly Hills, CA area. This individual will be assisting the CFO of a very large Health System. He/She must have strong experience in calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice management, internal website management loading digital...

  • Executive Assistant

    2 weeks ago

    Beverly Hills, California, United States Insight Global Full time

    Executive Assistant OpportunityAn esteemed organization in the healthcare and finance sectors is seeking a highly skilled and experienced Executive Assistant to support a senior executive in the Beverly Hills, CA area. This individual will be responsible for providing exceptional administrative support, managing complex calendars, coordinating travel...

  • Executive Assistant

    2 weeks ago

    Beverly Hills, California, United States Insight Global Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to support our CFO in the Beverly Hills, CA area. This individual will be responsible for providing administrative support, managing calendars, coordinating travel arrangements, and handling expense reports.Key Responsibilities:Manage the CFO's calendar and...

  • Executive Assistant

    1 month ago

    Beverly Hills, United States Robert Half Full time

    Job DescriptionJob DescriptionA small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two executives. As the Executive Assistant, you will support two very busy entrepreneurs. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client...

  • Executive Assistant

    3 weeks ago

    Beverly Hills, United States Insight Global Full time

    An employer is looking for an Executive Assistant in the Beverly Hills, CA area. This individual will be assisting the CFO of a very large Health System. He/She must have strong experience in calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice management, internal website management loading digital...

  • Executive Assistant

    3 weeks ago

    Beverly Hills, United States Insight Global Full time

    An employer is looking for an Executive Assistant in the Beverly Hills, CA area. This individual will be assisting the CFO of a very large Health System. He/She must have strong experience in calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice management, internal website management loading digital...

  • Executive Assistant

    3 weeks ago

    Beverly Hills, United States Insight Global Full time

    An employer is looking for an Executive Assistant in the Beverly Hills, CA area. This individual will be assisting the CFO of a very large Health System. He/She must have strong experience in calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice management, internal website management loading digital...

  • Executive Assistant to Senior Executives

    1 week ago

    Beverly Hills, California, United States Set Active Full time

    Job Title: Executive Assistant to Senior ExecutivesAbout Us: Set Active is a dynamic and growing brand at the forefront of fashion and lifestyle, with a strong focus on community and creativity. We believe in pushing the boundaries of what's possible, from social media to product development.Job Summary: We are seeking an Executive Assistant to provide...

  • Executive Assistant

    4 weeks ago

    Beverly Hills, California, United States Chasen Creative Media Full time

    Job Title: Executive AssistantChasen Creative Media is seeking a highly skilled and experienced Executive Assistant to provide administrative support to our CEO. The ideal candidate will have a strong background in executive-level support, excellent communication skills, and the ability to multitask in a fast-paced environment.Responsibilities:Provide...

  • Executive Assistant

    2 weeks ago

    Beverly Hills, United States LHH Full time

    Job Title: Executive Assistant to CEOLocation: Beverly Hills, CASalary: Up to $130,000Position Overview:LHH is seeking a highly polished and professional Executive Assistant with 15+ years of experience in the legal or entertainment industry to support our client's CEO. The ideal candidate will possess exceptional organizational skills, a proactive attitude,...

  • Executive Assistant

    2 weeks ago

    Beverly Hills, United States LHH Full time

    Job Title: Executive Assistant to CEOLocation: Beverly Hills, CASalary: Up to $130,000Position Overview:LHH is seeking a highly polished and professional Executive Assistant with 15+ years of experience in the legal or entertainment industry to support our client's CEO. The ideal candidate will possess exceptional organizational skills, a proactive attitude,...

  • Executive Assistant

    1 month ago

    Beverly Hills, California, United States Chasen Creative Media Full time

    {"title": "Executive Assistant", "description": "Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our CEO. The ideal candidate will have a proven track record of providing sophisticated calendar management, prioritizing inquiries and requests, and troubleshooting...

  • Executive Assistant

    4 weeks ago

    Beverly Hills, California, United States SEG Full time

    Job OverviewSEG is seeking a highly skilled and organized Executive Assistant to provide administrative support to our team. The ideal candidate will have a strong background in managing complex calendars, preparing correspondence, and coordinating travel arrangements.Key ResponsibilitiesManage and maintain a high-volume calendar, ensuring timely and...

  • Executive Assistant

    2 weeks ago

    Beverly Hills, California, United States Chasen Creative Media Full time

    {"title": "Executive Assistant", "description": "Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at Chasen Creative Media. As a key member of our leadership team, you will provide exceptional administrative support to our CEO, ensuring seamless day-to-day operations and strategic...

  • Executive Chef Assistant

    4 days ago

    Beverly Hills, California, United States Spa-Go Full time

    Job SummaryThe Sous Chef is responsible for managing the daily operations of assigned kitchens, ensuring profitability and quality standards are met. This role provides direction to line employees to improve department operations and assists with food production as needed.Key ResponsibilitiesInteract with other Department Heads to ensure smooth...

  • Executive Assistant to the CFO

    3 weeks ago

    Beverly Hills, United States Insight Global Healthcare Full time

    Job DescriptionJob DescriptionJOB DESCRIPTION:An employer is looking for an Executive Assistant to be fully on-site in Beverly Hills, CA. This individual will be assisting the CFO of a very large Health System. He/She must have strong experience in calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice...

  • Executive Assistant/Translator

    1 month ago

    Beverly Hills, California, United States Snail Games USA Full time

    {"h1": "Executive Assistant/Translator Job Description", "p": "At Snail Games USA, we are seeking a highly organized and detail-oriented Executive Assistant/Translator to provide high-level administrative support to our CEO and act as a translator in key business dealings. This role requires exceptional multitasking abilities, a proactive approach, and...

Executive Assistant

2 months ago

Beverly Hills, United States Palo Alto Staffing Full time

Executive Assistant to Founder – Venture Capital Firm


About Us

Our West Hollywood-based single-family office, which features a forward-thinking venture capital operation, is seeking an outstanding Executive Assistant to provide direct support to our Founder. We operate in a fast-paced, ambitious environment where attention to detail and adaptability are paramount.


Role Overview

As the Executive Assistant to the Founder, you will be the critical support system ensuring the efficient operation of the Founder’s life. This role requires a proactive, discreet, and highly capable individual who can anticipate needs, manage complex tasks, and serve as a member of the Founder’s trusted circle.


Key Responsibilities

  • Manage the heavy, dynamic calendar with precision and foresight
  • Orchestrate flawless domestic and international travel itineraries, overseeing all travel logistics air, land and sea.
  • Collaborate closely with other team members to ensure seamless operations
  • Co-pilot email communications, demonstrating excellent written skills and judgment
  • In-meeting support and follow-up tracking, as appropriate, ensuring they are completed in an efficient and timely manner
  • Overseeing business critical databases (e.g. CRM, daily questions doc)
  • Conduct thorough research to support the decision-making processes
  • Liaise effectively with internal departments and external partners
  • Navigate ambiguous situations with clarity and decisiveness
  • Adapt swiftly to changing priorities and protect the Founder's time and energy
  • On-call availability as needed on a pre-determined schedule


Qualifications

  • Bachelor's degree (mandatory)
  • Proven track record as a career Executive Assistant supporting C-level executives, preferably principals in Private Equity, Family Office, or Venture Capital
  • Exceptional communication skills, both written and verbal
  • Demonstrated ability to manage complex calendars and travel logistics
  • Ability to work effectively in a collaborative team environment
  • Experience with private aviation FBOs (preferred)
  • Strong research and analytical capabilities
  • Discretion and ability to handle confidential information with utmost integrity


Work Environment

-             Full-time, in-office position (9am-5pm) in West Hollywood

-             Small, dynamic team with direct exposure to top-level decision making


Ideal Candidate

We're looking for a seasoned professional who can:

  • Anticipate the Founder's needs and solve problems before they escalate
  • Maintain composure under pressure and in high-stakes situations
  • Exercise exceptional judgment and maintain strict confidentiality
  • Promote team cohesion and contribute to a positive company culture
  • Thrive in a fast-paced, sometimes ambiguous environment
  • Demonstrate initiative, resourcefulness, and a can-do attitude
  • Build strong relationships with internal team members and external stakeholders


If you're a detail-oriented, adaptable, and experienced Executive Assistant ready to take on a challenging role supporting a visionary leader, we want to hear from you.