Executive Assistant

2 months ago

Aventura, United States Fourth Floor Full time

Our client, a well-known Investment Firm is seeking an Executive Assistant in a temp-to-perm capactiy to join their Aventura Office ASAP. This will be a hybrid position Monday - Friday. Their ideal candidate is one who is looking for longevity and to grow in this position and company. They are seeking a highly motivated professional who can provide a wide range of support services. The candidate would have excellent interpersonal skills and strong computer skills.


*MUST have a Degree

Duration: ASAP - Ongong (Great potential for this to turn permanent)

Hours: 8:30-5pm


Responsibilities:

  • Managing the executive calendar and coordinating travel as needed
  • Coordinating travel arrangements & logistics for international and domestic travel
  • Maintaining an organized electronic and paper filing system
  • Tracking open projects and coordinating efforts amongst internal & external resources
  • Coordinating, participating in, and documenting all team meetings
  • Maintaining an organized electronic + paper filing system, and assist with data entry
  • Maintaining office supplies/inventory



Required skills and qualifications

  • Excellent verbal and written communication skills
  • Being extremely efficient, attentive to detail, organized and resourceful
  • Great interpersonal skills and professional demeanor. Given the nature of the role, personality fit is an emphasized factor
  • Flexible and able to function well in a fast-paced environment
  • An efficient self-starter, capable of working unsupervised, and able to accomplish a lot in a short period of time
  • Google Suite or Asana preferred (this is what they use, but not a requirement)
  • Experience with bookkeeping a plus
  • Desire to learn
  • Local presence (proximity preferred)



Please submit your resume for consideration



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