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Coordinator – Corporate Real Estate

3 months ago

Dallas, United States Hilltop Holdings Full time

Hilltop Holdings Inc. (NYSE:HTH) is a Texas-based diversified financial holding company specializing in banking, mortgage origination, and financial advisory through its wholly owned subsidiaries, PlainsCapital Bank, PrimeLending, and HilltopSecurities. Hilltop Holdings is dedicated to Integrity, Collaboration, Adaptability, Respect, and Excellence. Our principles are the momentum that drives our actions, guides our decisions, and enables us to earn the confidence of the customers and communities we serve. If you want to be a part of a team on the rise, Hilltop Holdings may be your next move forward.


Hilltop Holdings is currently looking to hire a Coordinator for our Corporate Real Estate and Construction team. This person supports their designated team with transactional real estate tasks and reporting duties. The Coordinator provides administrative support related to the Real Estate transaction process in the areas of onboarding new lease negotiations, lease renewals, branch relocations, branch expansions, reconfiguration of space, branch closures, mergers, conversions, and assignments.


Responsibilities:

  • Set up and run reports out of departmental database (Lucernex – leasing and project management). Will serve as a back-up to the system administrator.
  • Supports corporate real estate branch/office onboarding by setting up third party vendors (e.g. signage, FedEx, Shred-It, janitorial and utility services, etc).
  • Supports & facilitates certain processes to decommission locations.
  • Ensures project updates are entered into database in a timely and accurate fashion.
  • Maintains the Real Estate and Facilities intranet page.
  • Reviews and processes departmental third-party invoices within Concur.
  • Maintains database of certificates of insurance and location naming conventions for real estate portfolio.
  • Records and maintains real estate committee minutes, as needed.
  • Maintains and tracks lease deposits.
  • Performs account database management in Executive Suite (Regus).
  • Supports and implements continual process improvements within the department.
  • Other duties as assigned.


Skills:

  • High School diploma, general education degree (GED), or equivalent education required.
  • Two or more years of previous administrative or clerical experience required. Previous experience in real estate and/or construction experience strongly preferred.
  • Must have proven customer service skills and be able to effectively communicate in verbal and written form with internal and external partners.
  • Previous experience partnering & managing vendor relationships strongly preferred.
  • Excellent PC skill with advanced to expert proficiency in MS Office (including Outlook, Word, Excel and PowerPoint) with the ability to learn other custom applications and systems.
  • Excellent analytical, time management, organizational, and problem-solving skills with the ability to multi-task and work in a deadline-driven environment.
  • Must be self-motivated with strong attention to detail and high level of accountability.


The above statements are intended to describe the general nature and level of work being performed by individuals in, or assigned to, the above position and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required, and may be changed at the discretion of the Company