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Real Estate Administrative Coordinator
2 months ago
Location: 100% In-Office
About Us:
HPI Real Estate is a premier commercial real estate firm with three decades of expertise in developing, managing, and investing across major Texas markets. Our comprehensive approach equips us to enhance investment value while effectively addressing real estate challenges. We prioritize building enduring relationships with our clients through our commitment to integrity, proven results, and outstanding service.
Role Summary:
The Property Management Support Specialist plays a vital role within HPI. This position provides assistance to the Property Manager in overseeing retail properties, focusing on building operations, maintenance, tenant relations, vendor management, and financial reporting.
Key Responsibilities:
Tenant Interaction:
- Maintain regular communication with tenants, including answering inquiries and managing correspondence.
- Document service requests in the property management system and liaise with the manager as needed to ensure tenant satisfaction.
- Prepare move-in and move-out notifications for tenants.
- Conduct property inspections and meet with tenants as required.
- Issue accounts receivable notifications and delinquency reminders.
Building Management:
- Proactively address janitorial and maintenance issues identified during inspections or as directed by management.
- Support the enforcement of building regulations and security protocols.
- Assist in various special projects related to tenant renovations and onboarding.
- Collaborate with maintenance personnel to update the work order system.
Vendor Coordination:
- Manage daily interactions with vendors, including custodial, pest control, and maintenance services.
- Ensure that all vendor documentation, including insurance, is current and compliant.
Financial Support:
- Assist in the preparation of reports and materials for property management and operational needs.
- Support the Property Manager in compiling monthly financial reports as necessary.
Qualifications:
- 2 to 5 years of experience in an administrative or support role is required.
- 1 to 3 years of experience in real estate or property management is preferred.
- A minimum of a high school diploma is required; some college education or relevant experience is advantageous.
- Strong work ethic, integrity, and a commitment to exceptional customer service are essential.
- Ability to work independently, manage time effectively, and produce accurate work.
- Excellent organizational skills and attention to detail are necessary.
- Adaptability to changing organizational needs and client requirements is crucial.
- Proficiency in Microsoft Office Suite is required.
- Strong communication skills are essential for effective interaction with tenants, vendors, and team members.
- A basic understanding of accounting principles is preferred.
- Familiarity with commercial property management software is a plus.
Why Choose HPI Real Estate:
At HPI, we value passion, teamwork, and a competitive spirit that drives our success. Our culture fosters professional and personal growth, making it an ideal environment for those who share our values. We offer a comprehensive benefits package, including:
- Health, dental, and vision insurance
- 401k plan with company match
- Paid time off and holidays
- Life insurance coverage
- Parental leave
HPI Real Estate is committed to providing equal employment opportunities and prohibits discrimination of any kind. We uphold a policy of inclusivity and respect for all individuals.
