Executive Assistant

2 months ago

Redmond, United States Derflan, Inc. Full time

Derflan is actively seeking an experienced Executive Assistant to support our client, Microsoft, in Redmond. This full-time role offers a unique opportunity to join a dynamic team with the potential for future conversion to a full-time employee (FTE). The ideal candidate will have at least 1+ years of prior Microsoft experience and must meet the 6-month break requirement from their last position at Microsoft.


Executive Assistant - Onsite (Redmond, WA)

Annual Base Salary: $70,000 + Full Benefits

Start Date: October 14, 2024 | End Date: June 30, 2025

Chance of extension if it's a good fit


Typical Day in the Role:

  • Team Purpose: The Cloud Operations and Innovation Team supports a large group of 10,000 employees, working closely with 40 other admins to provide seamless administrative support. This includes calendar management, travel planning, expense processing, space management, and overseeing FTE hiring processes.
  • Key Projects: The role involves general administrative support to the lead executive assistant and will contribute to the October Gift Campaign.
  • Day-to-Day Tasks:
  • Executive administrative support for the leadership team.
  • New hire onboarding assistance.
  • Private conference room calendar management.
  • Inventory management and order fulfillment.
  • Direct customer and team support.


Candidate Value Proposition:

  • This role provides the opportunity to convert to a full-time employee (FTE), making it a fantastic opportunity for long-term career growth at Microsoft.


Candidate Requirements:

  • Experience: 5-7 years in executive administrative roles with a proven ability to support high-level executives, ideally in fast-paced environments.
  • Education: A degree is not required, but a background in Business Administration is preferred.
  • Disqualifiers: Frequent job-hopping or no prior Microsoft experience.
  • Best vs. Average: The ideal candidate will have experience supporting a Corporate Vice President (CVP) or a similar senior executive and possess strong organizational and communication skills.


Top Hard Skills:

  1. Microsoft Experience: Minimum 1 year of previous Microsoft experience.
  2. Executive Admin Experience: 5-7 years of experience managing executive-level calendars, events, and team support.
  3. Microsoft Suite Proficiency: 5-7 years of expertise in Outlook, Word, PowerPoint, and other Microsoft tools.
  4. Professional Communication: Exceptional written and verbal communication skills, with the ability to manage relationships across multiple stakeholders.


Key Responsibilities:

  • Provide onsite support 5 days a week, assisting the Lead Executive Assistant with executive office operations.
  • Manage centralized shipping and storage for the local team.
  • Maintain organizational distribution lists and assist in space management for the Cloud Operations & Innovation (CO+I) organization.
  • Handle centralized facilities requests and ensure the smooth operation of office interiors.
  • Provide direct customer support and coordinate business guest hosting.
  • Organize team lunches, offsite meetings, and other events.
  • Administer birthday cards for Leadership Team members and assist with intern support during intern season.
  • Participate as a key member of the GIVE Campaign V-team.


Performance Indicators: Success in this role will be evaluated based on the quality of work, organizational efficiency, and the ability to collaborate effectively within the team.

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