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Program Coordinator

2 months ago

Indianapolis, United States ATC Full time

Role: Program Coordinator

Work Arrangement: Hybrid

Location: Indianapolis, Indiana.

Mode: Contract.



Purpose of Position/Summary:

The SOFR Coordinator will assist with meeting SOFR Program objectives by providing hands-on support and technical assistance to local SOFR teams in Southern Indiana and supporting suicide and overdose intervention and prevention initiatives at the state level. The Coordinator will assist with local team review meetings and implementing suicide and overdose prevention activities. The Coordinator will assist in the practical applications of SOFR efforts to increase local and state understanding of overdose and suicide fatality trends and opportunities for intervention and prevention. The Coordinator will ensure the dissemination of high-quality data, will promote and follow SOFR best practices, and will collaborate with SOFR Program staff to meet the needs of local SOFR teams and share their successes.

Essential Duties/Responsibilities:


  1. Assist in requesting and collecting records for local fatality review teams, including medical records, death investigation records, Prescription Drug Monitoring Program records, educational records, and law enforcement records, on a weekly basis as needed
  2. Read and summarize case information in order to create slide decks for fatality review meetings on a weekly basis as needed
  3. Facilitate virtual and in-person local SOFR team meetings, in accordance with best practices, as applicable and as needed
  4. Utilize Microsoft Excel to track and organize record requests and track case review progress
  5. Enter case information into the national OFR database on a weekly basis
  6. Communicate with local SOFR team coordinators about team successes, challenges, and needs
  7. Provide local SOFR team coordinators with information necessary for review meetings
  8. Assist in writing grant applications and reports for the SOFR Program
  9. Establish high level collaborative relationships with local stakeholders that could include First Responder Agencies, Department of Child Services, county health departments, minority health coalitions, and other public and non-profit agencies and community partners
  10. Collaborate with Division and Agency staff and participate in statewide reviews, when applicable
  11. Provide training and guidance to local SOFR teams to ensure best practice in case ascertainment, case review, and data collection
  12. Attend local review meetings
  13. Provide guidance on effective team development, including mandatory members
  14. Train local SOFR team coordinators in data collection and data entry into statewide database
  15. Ensure high level of confidentiality is maintained
  16. Anticipate and respond to SOFR team technical assistance need
  17. Assist the Programs Director in overseeing reporting requirements from local SOFR teams
  18. Maintain and update all records collected for case review, as necessary
  19. Assist local SOFR teams in case ascertainment and initiation, as necessary
  20. Maintain database of completed cases
  21. Communicate daily with local SOFR teams to obtain case information, as necessary
  22. Contact proper divisions/agencies to obtain supplemental reports
  23. Facilitate collaboration between local OFR teams and local strategic planning efforts
  24. Act as a liaison between local SOFR teams and resources aimed at lessening the burden of overdose and injury/death in their communities
  25. Maintain knowledge of up-to-date recommendations and resources
  26. Aggregate recommendations from local SOFR teams and share with stakeholders and Programs Director at the state level
  27. Communicate local SOFR team status and needs to Programs Director
  28. Participate in staff development, self-care, and team building activities for the division and program
  29. Perform other duties as assigned


Job Requirements:

· Bachelor’s degree required

· Knowledge of the organization and function of state and local health agencies

· Ability to communicate complex public health theories and principles, both orally and in writing

· Ability to coordinate and maintain effective working relationships with other program stakeholders in both the private and public sectors

· Ability to evaluate and interpret data

· Demonstrated time-management skills

· Demonstrated ability to work independently to complete tasks

· Demonstrated ability to coordinate with a team for joint projects

· Demonstrated experience with managing multiple ongoing projects while successfully completing work assignments

· Proficient in the use of Microsoft Office PowerPoint, Word, Excel, and Publisher



Working Conditions:

Incumbent works in a hybrid format. Extensive in-state travel is required with some overnight travel possible.