Executive Assistant

3 weeks ago

Boca Raton, United States Leeds Professional Resources Full time

Exciting opportunity to join a strong company headquartered in Boca Raton. This role will support C-level executives. Very high exposure role with an established and growing company.


Responsibilities:

  • Provide administrative support to the CEO/C-Suite in a variety of capacities, including telephone coverage, photocopying, mail handling, monitoring/responding to email, file maintenance, and assist with completion of specially assigned projects.
  • Extensive coordinating and scheduling of meetings with staff. Coordination includes calendars, reserving conference rooms/ordering catering if required, setting up conference calls, and video conference calls as needed.
  • Assist with the preparation of various communications such as memoranda and paperwork. Obtain and handle confidential information. Draft and edit emails/memos for distribution for CEO.
  • Answer, screen and direct incoming telephone calls and email to proper areas for handling.
  • Coordinate executives’ schedules and executive logistics such as managing the calendar, phone calls, public appearances, travel arrangements, filing, and other scheduling as required by the CEO.
  • Must be professional and courteous with all internal and external visitors.
  • Manage travel for the team and booking trips
  • Comfortable working at a fast pace, in a proactive manner. Anticipate logistical issues on behalf of the CEO.
  • Proven ability to maintain and preserve confidentiality.
  • Perform general administrative and other duties as assigned.

Requirements:

  • Bachelors degree highly preferred
  • 4+ years of executive support
  • Excellent communication

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