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Executive Assistant

1 month ago

Boca Raton, United States Blue Coral Staffing Corp. Full time

Executive Assistant


  • Location: Boca Raton, FL – local candidates only please
  • 100% In-office, full time position (Monday through Friday, 8:00 AM to 5:30 PM EST with flexible hours as needed)
  • Compensation: $80,000 to $90,000 base salary plus comprehensive benefits package


Summary:

The Executive Assistant supports 2 senior Executives. Provides key administrative functions that enable the executives to operate at peak efficiency. Coordinates email correspondence, travel arrangements, minutes of meetings, assembly of materials for presentations and manages the executives’ calendar. Analyzes and prepares data and reports. Maintains complete confidentiality at all times.


Responsibilities for Executive Assistant:

  • Compose original correspondence, documents, reports, and presentations as directed; edit for clarity; proofread for accuracy and appearance; copy, mail, scan, fax and/or overnight mail as needed
  • Maintain appointment calendar; Coordinate, schedule, arrange meetings and conferences on behalf of the Executives
  • Support high-level executives in their daily tasks
  • Act as liaison by maintaining open communication; Answer all telephone calls internal and external
  • Type / Design general correspondence, memos, charts, tables, graphs, business plans, PowerPoint presentations, publishing documents etc.
  • Always maintain complete confidentiality


Qualifications for Executive Assistant:

  • Bachelor’s degree REQUIRED
  • Requires five (5) or more years of successful administrative experience including at least three (3) years at the senior executive level REQUIRED (preferably in a mid to large public corporation)
  • Requires professional experience in working with senior-level executives within and outside the company, as well as customers, vendors, visitors, and others
  • Highly effective communication and technical skills
  • Ability to work beyond typical business hours as business dictates