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Marketing & Events Coordinator

3 months ago

Noblesville, United States Indiana Park and Recreation Association Full time

About us: The Indiana Park & Recreation Association is a statewide non-profit organization representing park professionals from city, county, local and state parks, as well as corporate members who supply products and services to the field. With a full-time staff of three, we serve the needs of both our members, and their communities to advocate for better physical and mental health, conservation and stewardship.


Position: Full-time, non-exempt

Hybrid: office/remote work after 60 days


Responsibilities:

Event Planning and Management:

IPRA hosts a variety of events throughout the State, including an annual conference and expo, district events, certification trainings, and in-depth professional development opportunities. The M&E Coordinator is responsible for collaborating with our committee members and staff to plan and implement these events, including:

  • Scheduling planning calls with committee members and creating an annual training calendar.
  • Determining the requirements for each event and securing the venue, food & beverage, signage, etc.
  • Creating a website page and online registration form for each event.
  • Creating a marketing plan for each event that includes email and social media.
  • On-site management of events.
  • Administration of our conference management platform.
  • Management of speakers/presentations for the annual conference.

Marketing & Membership Communications:

  • Management of the IPRA website.
  • Marketing/communication of events and projects.
  • Production of communications (weekly e-newsletter, print magazine three times per year, various print and digital marketing pieces)
  • Plan and manage social media posts to promote the organization and its programs.
  • Assistance with recruitment and retention of IPRA members through email campaigns.

Administration:

  • Preparing invoices for annual memberships and event registrations.
  • Assisting with board activities (prep for Board Meetings, communication, recording meeting minutes, etc.).
  • Administrative support (filing, answering phones, maintaining member database).

Skills

  • At least three years of marketing or events experience, preferably with a non-profit organization.
  • Experience using QuickBooks, Mail Chimp and Square Space is desired, but not required.
  • Proficiency in MS Office (Work, Excel, PowerPoint, Teams).
  • Excellent customer service skills.
  • Attention to detail and accuracy.
  • Ability to nurture ongoing relationships with members to ensure solid retention each year.
  • Excellent communication skills both oral and written. Editing and proofreading ability.
  • Strong computer/technology literacy skills including use of social media/web-site design (training on IPRA website provided).
  • Creativity and ability to think strategically.
  • Strong financial and problem-solving skills.
  • Strong work ethic with excellent time management skills. Comfortable working independently.
  • Ability to multi-task in a fast-paced environment and meet deadlines.
  • Ability to lift and move objects less than 50 pounds.
  • Flexibility for light travel on an as needed basis.
  • Other duties as assigned by the Executive Director.

Benefits:

  • Hybrid work environment
  • Professional development
  • Health and vision insurance (company pays 75% of premiums)
  • 12 paid holidays
  • 10 paid vacations days
  • 8 hours of PTO earned per month.

Please send resume and salary history to lnye@inpra.org. No phone calls, please.