Event Coordinator

2 weeks ago


Noblesville, United States Gaylor Full time

Overview:

OUR VISION. The HIGHEST PERFORMING NATIONAL CONTRACTOR OF EXCELLENCE, delivering on our Cornerstone of Reliable Resources, Outcomes, and Insights; dedicated to innovation, quality, and our genuine care for people.


OUR VALUES . Integrity. Customer Service. Safety. Sales Growth. Teamwork. Return on Investment. Performance. Personnel Development.


OUR PROMISE. GAYLOR ELECTRIC is committed to the safety, well-being & future of its employees.

Responsibilities:
Scope of Work

The Event Coordinator will help plan, manage, and execute a variety of corporate events. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to handle multiple projects simultaneously.

Key Responsibilities:

  1. Event Planning and Management:
  • Develop and implement event strategies and concepts.
  • Coordinate all event logistics, including venue selection, catering, entertainment, and transportation.
  • Create detailed event proposals, timelines, and budgets.
Vendor and Stakeholder Coordination:
  • Liaise with vendors, suppliers, and contractors to ensure smooth execution of events.
  • Build and maintain strong relationships with internal and external stakeholders.
On-site Event Supervision:
  • Oversee all aspects of event setup, execution, and teardown.
  • Manage event staff and volunteers, ensuring roles and responsibilities are clearly defined.
Marketing and Promotion:
  • Collaborate with the marketing team to promote events and increase attendance.
  • Utilize social media and other channels for event promotion.
Post-Event Evaluation:
  • Conduct post-event evaluations to assess success and areas for improvement.
  • Prepare detailed reports and analyze event outcomes.
Qualifications:

Qualifications:

  • Bachelors degree in Event Management, Hospitality, or related field.
  • Proven experience as an Event Coordinator or in a similar role.
  • Strong project management skills with the ability to handle multiple events simultaneously.
  • Excellent negotiation, communication, and interpersonal skills.
  • Proficiency with technology, including but not limited to Microsoft Office Suite.
  • Ability to work flexible hours, including evenings and weekends as required.

Personal Attributes:

  • Creative thinker with a strong attention to detail.
  • Highly organized and able to thrive in a fast-paced environment.
  • Strong problem-solving skills and the ability to remain calm under pressure.
  • Outgoing, positive, enthusiastic personality.

Working Conditions:

  • This position requires frequent visits to different office and event locations.
  • Travel may be required depending on event locations.
  • The role may involve working evenings, weekends, or holidays to meet the needs of the organization or address emergencies.


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