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Event Planning Specialist

2 months ago

Noblesville, United States Gaylor Full time
About the Role

Gaylor Electric is seeking a highly skilled Event Coordinator to join our team. As an Event Coordinator, you will play a critical role in planning, managing, and executing corporate events that align with our company's vision and values.

Key Responsibilities
  • Event Planning and Management:
    • Develop and implement event strategies and concepts that align with our company's goals and objectives.
    • Coordinate all event logistics, including venue selection, catering, entertainment, and transportation, to ensure seamless execution.
    • Create detailed event proposals, timelines, and budgets that meet our company's standards.
  • Vendor and Stakeholder Coordination:
    • Liaise with vendors, suppliers, and contractors to ensure smooth execution of events and maintain strong relationships.
    • Build and maintain relationships with internal and external stakeholders to ensure successful event outcomes.
  • On-site Event Supervision:
    • Oversee all aspects of event setup, execution, and teardown to ensure a high-quality experience.
    • Manage event staff and volunteers, ensuring roles and responsibilities are clearly defined and executed.
  • Marketing and Promotion:
    • Collaborate with the marketing team to promote events and increase attendance, aligning with our company's marketing strategies.
    • Utilize various channels to promote events and engage with attendees.
  • Post-Event Evaluation:
    • Conduct post-event evaluations to assess success and identify areas for improvement.
    • Prepare detailed reports and analyze event outcomes to inform future event planning.
    Qualifications
    • Bachelor's degree in Event Management, Hospitality, or a related field.
    • Proven experience as an Event Coordinator or in a similar role.
    • Strong project management skills with the ability to handle multiple events simultaneously.
    • Excellent negotiation, communication, and interpersonal skills.
    • Proficiency with technology, including Microsoft Office Suite.
    • Ability to work flexible hours, including evenings and weekends as required.
    Personal Attributes
    • Creative thinker with a strong attention to detail.
    • Highly organized and able to thrive in a fast-paced environment.
    • Strong problem-solving skills and the ability to remain calm under pressure.
    • Outgoing, positive, enthusiastic personality.
    Working Conditions
    • This position requires frequent visits to different office and event locations.
    • Travel may be required depending on event locations.
    • The role may involve working evenings, weekends, or holidays to meet the needs of the organization or address emergencies.