Executive Assistant

1 month ago

Greenwich, United States C-SUITE ASSISTANTS Full time

Executive Assistant to the Chairman and CEO, Real Estate Capital Investment Firm, White Plains, NY and Greenwich CT

The Chairman and CEO of a well- established real estate capital investment firm is looking for a “right hand” Executive Assistant to manage all things administrative. The role is to support 2 executives one that has a home office in Greenwich and the other in their office in White Plains that they own and is very well appointed and also has a gym. The Executive Assistant will be working first in the home office of the Chairman in Greenwich for a few hours until heading to the White Plains location. The ideal candidate has at least 10 years of experience supporting C-Suite executives, preferably in real estate, including property management, investments or the law. The firm also has an extensive art collection that will need to be managed and maintained. Having a notary license for Connecticut is also a PLUS.

About the Job:

¨ Support the Chairman and CEO as a “right hand” with all day-to-day matters including managing their calendars, personal and professional

¨ Prioritize emails and craft responses on their behalf

¨ Manage domestic/international travel arrangements

¨ Manage and maintain payroll, vendor and personnel files; QuickBooks a PLUS

¨ Provide needed support for brokers and property managers

¨ Assist in elements of property management; arrange showings of space, coordinate building access with contractors

¨ Manage and update database files on art collection

¨ Interact with lawyers and accountants

¨ Plan events, dinners personal and professional

¨ Expense reporting

¨ Ad hoc projects

¨ Some personal work

¨ Salary, Discretionary Bonus, Comprehensive Health Benefits

About You:

¨ A minimum of 10 years of experience as an Executive Assistant supporting a high level c-suite executive, preferably in the real estate, finance or legal field

¨ Bachelor’s Degree; Licensed notary a PLUS

¨ Very detail oriented and organized and pro-active to anticipate needs intervention

¨ High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence

¨ Excellent Microsoft Office Suite skills; QuickBooks a big PLUS

¨ Excellent written and verbal communication skills

  • ¨ You are mature and professional with an outgoing engaging personality

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