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Governance Analyst

1 month ago

South San Francisco, United States Planet Pharma Full time

1 year contract

onsite work required

*Pay will be commiserate with experience*


The Governance team is integral in providing management and contractual oversight for selected Service Providers who deliver critical services and/or have a significant contract value. Our overarching goal is to ensure the long-term success of the Service Provider relationship.

The primary service categories that are governed by our team include; Facilities Services, Transportation, Design and Construction, On-Site Childcare, and Cafeteria Services.


Key Role Responsibilities of Governance Cost Analyst

  • Provides cost oversight of Service Provider by ensuring timely financial reporting, invoice submissions, and forecast accuracy. This includes monitoring spend against annual budgets, risks, variances, anomalies in expenditure, and review & validation of any proposed changes. The Cost Analyst will ensure that appropriate internal reviews are performed, that decisions are made per process requirements, and that important financial information is reviewed and communicated to stakeholders.
  • The Governance team facilitates Monthly, Quarterly, and Annual business review meetings to review supplier performance. A key component of these meetings is a review and update of the financial status of the Service Provider account. This report will be conducted by the Governance Cost Analyst.
  • The Cost Analyst will need to develop understanding of all current commercial contract terms and conditions, and is expected to become the subject matter expert with regard to any interpretation of terms and conditions as it relates to the commercial information of the contract.
  • The Cost Analyst will need to understand Key Performance Indicators (KPIs) for assessing performance and ensuring adherence to stakeholder requirements and contractual obligations.
  • The Cost Analyst will support the Governance lead in the administration of the various contracts in connection with change orders, purchase order amendments, and contract amendments as it relates to financial terms. The Cost Analyst will be responsible for facilitating the submission and tracking of multiple Purchase Orders raised for each of the Service Providers, and for managing the process of ensuring that the relevant stakeholders review and approve purchase order submissions.
  • Close collaboration with our internal Finance partners is a necessity. The process of reviewing and aligning annual budgets is an exercise that the Cost Analyst will be expected to participate in in conjunction with our Finance team and key stakeholders.
  • The Cost Analyst will perform a critical role in the close out of year end finances. Ensuring, in conjunction with our Finance team, that accruals are accurately captured, and that at the commencement of the following year that all final accounts for the prior year are appropriately documented and signed off.
  • Throughout the course of each year the Governance team may be requested to participate in RFPs / bid reviews for the renewal or appointment of new Service Providers. The Cost Analyst will play a critical role in the review of the commercial component of these bids, providing analysis and recommendations.
  • In addition to working closely with our Finance team and key stakeholders, the Governance team also collaborates with our Procurement and Legal colleagues. Various groups will have questions or concerns in relation to any financial issue that may arise with the Service Providers that the Governance Cost Analyst will be the go to person for support.
  • The Governance group also facilitates an annual program of commercial audits typically utilizing a 3rd party audit provider. The Cost Analyst will be expected to provide analysis and recommendations throughout this effort.


Technically Specific Job Duties/Responsibilities:

  • Advanced skills in using standard Microsoft office tools (Excel, Word, and PowerPoint) and standard Google Workspace tools (Google Sheets, Doc, and Slides) is required.
  • Proven experience with creating dashboards using software such as Tableau, Google Looker/Data Studio, or similar.
  • Excellent communication skills both written and verbal.
  • Highly organized and able to manage multiple projects and priorities.
  • Excellent analytical skills with proven experience solving complex problems with limited information.
  • Supplier relationship experience and effectively using influence without authority to effect change.
  • Experience developing performance metrics or Key Performance Indicators (KPIs) is a plus.
  • Experience working with scripting/query language is a plus.
  • Biotech / pharmaceutical industry experience is a plus.


Requirements/Qualifications

  • Bachelors degree in Science, Engineering, Mathematics, Quantity Surveying, Finance, Accounting or related areas of study required. Masters degree or 3-5 years of business/operations experience is preferred.
  • Minimum 3 years of analytical, business, and operational experience in fields similar to Procurement / Quantity Surveying / Finance / Cost Management / Analytics / Project Management.
  • Ability to interpret and relate Standard contract terms and conditions applicable to USA contracts for implementation and review.