Administrative Assistant

2 weeks ago

Harrisburg, United States Pennsylvania State Education Association Full time

PSEA is seeking a detail-oriented Administrative Assistant in our Financial Management (i.e. Accounting) department. This in-person position mainly provides administrative support to the CFO, Accounting Specialist, Payroll Specialist and Facilities Coordinator as well as local association leaders and members.


Duties include:

  • Coordinating, tracking, filing and review of some monthly, quarterly, and annual reconciliations, including outstanding checks
  • Support managing the accounts payable and accounts receivable systems
  • Assisting with contract process and maintenance of document management system
  • Supporting employees by providing understanding processes and procedures related to membership, accounts payable, and accounting systems
  • Coordinating annual Membership and Treasurer Workshops
  • Assisting with updates to training Manuals and other documents
  • Preparing for Committee and Budget Meetings (agendas, meeting packets, notes and minutes)
  • Maintaining vendors in accounting system and managing W-9 request process
  • Reconciling invoices and submitting monthly payment for a variety of services and supplies
  • Assisting with the IRS 1099 process for each calendar year
  • Coordinating development of budget, mid-year review, and year-end review documents and edit/format documents
  • Assisting with user access, attorney rates, and case numbers in the legal tracking system


This position requires a highly organized individual with strong executive functioning skills, who is committed to public education and union values. The ideal candidate must be able to handle multiple competing priorities, work independently, be skilled in using computer software applications, have the ability to communicate effectively both orally and in writing, and exhibit good customer service traits. Candidates should be able to think critically, problem-solve quickly and generate creative ideas.


PSEA offers diverse benefits to their employees which include:

  • Opportunity to work with the largest public-sector union in Pennsylvania with 178,000 members.
  • Competitive salary, starting at $72k.
  • No-premium Health Care/Prescription drug plan, single, married, or family
  • No-premium Dental/Vision benefits, single, married, or family
  • Defined benefit pension
  • 401(k) plan with employer contribution
  • Tuition reimbursement
  • Free parking
  • Generous leave packages include paid vacation, paid sick time, paid holidays, and paid personal leave.
  • Training and professional development opportunities
  • A team working environment where we strive to create a culture of inclusion and belonging.


Please send a cover letter and resume to jobs@psea.org by (November 14th). PSEA is an Equal Opportunity/Affirmative Action Employer and actively seeks diverse candidates and those with the ability to work with a diverse range of people.

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