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Administrative Assistant

2 months ago

Englewood, United States Lakeshore Talent Full time

We are seeking an experienced and independent Administrative Assistant to support a small, dynamic business located in Englewood, CO. If you are personable, motivated, and customer service-oriented, we encourage you to apply


Location: Englewood, CO (onsite)

Work Hours: Monday - Friday, 7am - 3:30pm, or 7:30am - 4pm

Pay Rate: $23 - $24 per hour


Key Responsibilities:

  • Answer and direct phone calls with professionalism
  • Handle and manage emails using Microsoft Outlook
  • Set up and organize new job files and documentation
  • Obtain quotes for job materials and communicate with suppliers
  • Generate and process purchase orders
  • Submit material documentation and manage material submittals
  • Manage and maintain inventory systems, particularly in Excel
  • Prepare and process monthly bills for the accounting department
  • Perform invoicing to different contractors through various payment systems
  • Input certified payroll information into multiple systems
  • Notarize documents as required


Qualifications:

  • 2+ years of experience as an Administrative Assistant or similar
  • Strong proficiency in Microsoft Suite, particularly Excel and Outlook
  • Ability to work independently with minimal supervision
  • Excellent customer service and interpersonal skills
  • Strong attention to detail and organizational skills
  • Experience with inventory management is a plus
  • Notary Public certification is a plus