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Administrative Assistant

2 months ago

Midland, United States Airswift Full time

Our major client is seeking an Administrative Assistant to work within their facilities located in Midland, TX for a 12-month assignment.

Role Description:

  • Monitor, organize and prioritize vendor master tickets and new supplier request in the Vendor Master Team Site, Ariba and SAP.
  • Coordinate existing supplier enablement (Ariba) set-up in liaison with AP Vendor Admin and Supplier Enablement Team.
  • Coordinate new supplier registration & onboarding, which includes the following:
  • Engage suppliers to verify supplier information records (Supplier Registration Form) and notify supplier of onboarding status,
  • Facilitate supplier pre-qualification (Security & Legal),
  • Liaise with AP Vendor Admin, Supplier Enablement, Security, HES, and Legal for setting supplier up in the system for purchasing and payment transactions.
  • Interface with supplier community

Required Skills and Experience

  • Strong communication skills to interface effectively across functions, and appropriately with various levels of seniority
  • Excellent customer service & complaint management
  • Excellent proficiency in time management and ability to assess and assign priorities accurately
  • Ability to adapt and provide continued support to customers through change and uncertainty
  • Experience and working knowledge of company ERP system / data repository
  • Ability to learn new systems / processes / applications timeously
  • Ability to display judgement and make decisions independently
  • Strong understanding and application of company policies and procedures