Payroll Specialist

7 days ago

Detroit, United States Pride Health Full time

Job Title - Payroll Specialist II

Location-Detroit, MI 48202

Duration- 13 weeks + Possible extension

Pay Range- $21/hr-$23/hr


Job Duties

  • Performs online edits and corrections to payroll system PeopleSoft.
  • Communicates with client programmers and is involved in testing of pay issues.
  • Calculates special check requests and audit requests by departments and HR.
  • Processes internal adjustments for employees when necessary by analyzing past payroll information and calculating proper adjustment amounts.
  • Performs difficult and detailed corrections of the exception time report edits by analyzing errors, performing advanced on-line corrections in the PeopleSoft system.
  • Responsible for reviewing and validating Kronos schedules and timekeeping duties and following payroll guidelines, policies, and procedures. Contact various department supervisors and management for timecard discrepancies.
  • Answers complex questions via phone inquiries by HFH employees, timekeepers, management personnel, and Human Resources for union, nonunion, hourly, and salary employees including executives and physicians.
  • Communicate with employees and various levels of management regarding questions and concerns related to their paychecks and related calculations.
  • Processes garnishment checks and mails check with legal statement of HFH’s financial responsibility regarding garnishment to requestors such as Friend-of-theCourt, Attorneys, or IRS
  • Prepares stop payment and voided checks in a time statements manner for reversal and reissue.
  • Processed deductions from employee paychecks such as union dues, pharmacy, vendor sales, and Gold Coast.
  • Calculates incorrect payments and processes the necessary adjustments to recover overpayment amounts from employees' paychecks.
  • Independently selects, interprets, and applies proper codes, rules, and regulations related to payroll transactions in the PeopleSoft system.
  • Works closely with the Payroll Analyst and Accounting team to ensure proper allocations to the general ledger.
  • Ensures confidential information is handled securely and maintained according to company guidelines in a confidential manner and with discretion.
  • Corrects 'no-time' edit for employees listed as active on the master file but shows no time recorded.
  • Able to meet deadlines, work under pressure and be available for overtime as needed.
  • Perform other special projects as assigned.

Skills:

  • Mental/visual strain may result from frequent reading and recording of documents and dealing with employees regarding paycheck questions or concerns.
  • Payroll certification (FPC or CPP) is preferred.
  • At least two (2) years of related payroll experience is required. Previous hospital experience is highly desirable.
  • Extensive knowledge of PeopleSoft and Kronos systems payroll and timekeeping.
  • Excellent analytical skills and problem-solving/judgment skills with high attention to detail and accuracy.
  • Tact and discretion required in regards to security of PeopleSoft and Kronos in addition to exposure to confidential and sensitive information.
  • Excellent organizational skills required in order to maintain documents, records, logs, etc. and track in CRM system.
  • Able to manage self and prioritize workload to maximize efficiencies. Must be able to multi-task and properly execute multiple simultaneous assignments.
  • Team player. Courteous and professional demeanor with excellent communication and customer service skills are essential for dealing with internal and external customers. Participative team member – ability to work collaboratively across departmental functions.
  • Exceptional work ethics.
  • Must meet or exceed core customer service responsibilities, standards and behaviors as outlined in the HFHS’ Customer Service Policy and summarized below:
  • Communication - Ownership
  • Understanding - Motivation
  • Sensitivity  Excellence
  • Looking for a candidate with experience as an analyst.
  • Must have experience with timecards, Kronos, ADP, and PeopleSoft.
  • Experience with union contracts and garnishment is required.
  • HR background is necessary.
  • Candidate must know how to complete comparison analysis and troubleshoot.
  • Must be able to prioritize tasks and make decisions on what needs to be a priority.
  • Candidate must answer pre-screening questions before being passed to the manager.

Education:

  • High School diploma or G.E.D. equivalent required

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