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Events & Team Coordinator

4 months ago

Burbank, United States Solomon Page Full time

Our client, a well-known entertainment company, is looking for an Event and Team Coordinator to join their team for a 2 year contract This role will work onsite Monday through Thursday and Friday remote.


Responsibilities:


  • Plan, organize and manage events with internal and external partners. Including but not limited to: securing event space, vendors, sending executive-level invites and monitoring RSVPs, communication with event guests, research, updating distribution lists, collecting copy, and overseeing approvals for all event graphics, etc.
  • Collaborate with peer teams to ensure seamless execution of events, including logistics, speaker coordination, content development, and attendee experience
  • First point of contact for all events productions
  • Management of budget for annual events
  • Provide comprehensive coordination and administrative services for the team, including:
  • Manage and coordinate internal meetings, and external meetings with key stakeholders such as Studio Executives and Innovation Partners
  • Create agenda and take notes for weekly meetings, capturing team feedback, and monitoring action items and completion of tasks
  • Help manage meeting organization and coordination of cadence of Partner Meetings with the Business Development team
  • Organize and execute purchasing via internal PO and expense system, encompassing new hardware, lab supplies, and craft service including accurate and timely tracking of all ETAs for deliveries and managing ongoing expenses and budget for recurring items.
  • Timely and efficient ordering of equipment/software related to all initiatives
  • Manage email account, interfacing with all levels of the company
  • Manage calendaring, including interfacing with high-level executives and working with Snr Manager, Portfolio & Spaces for any competing priorities, and gauging co-utilization of the site as well as communicate the daily schedule to the team to ensure all appointments are appropriately staffed
  • Manage team travel, and travel-related documentation and cataloging


Required Qualifications:


  • Bachelor's degree in a related field
  • 2+ years of related experience
  • Proficient in Keynote, Airtable, Excel, Google Workspace, MS-Office, Adobe or Photoshop
  • Excellent communication skills, both written and verbal
  • Ability to succeed in a fast-paced work environment with competing deadlines


If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.


About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.