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Executive Assistant

3 months ago

Miami, United States JL Klein Executive Search Full time

Primary Duties:

  • Serves as the CEO's right-hand person and primary point of contact.
  • Acts as a "barometer," sensing issues and keeping the CEO informed.
  • Supports all C-Level Executives on a prioritized, as-needed basis, including liaising with and guiding newly hired Executive Management.
  • Demonstrates leadership to maintain credibility, trust, and support from senior management.
  • Builds relationships crucial to the organization's success and manages special projects with organizational impacts.
  • Facilitates smooth communication between the CEO and internal departments.
  • Exhibits strong interpersonal skills and the ability to build relationships with C-Level Executives, staff members, manufacturers, advertising companies, vendors, and external partners.
  • Proficiently navigates emails and traditional correspondence, identifying items requiring immediate attention by the CEO or Executive Team.
  • Participates as an adjunct member of the Executive Management Team, assisting in scheduling and attending meetings.
  • Runs and analyzes reports for various departments, providing recommendations.
  • Attends weekly management meetings and provides minutes for follow-up.
  • Maintains ongoing communication with GMs and Department Heads regarding business strategies, development, and construction coordination.
  • Works closely with the Director of Development and PMs on all ongoing construction projects in Dade and Broward counties.
  • Arranges complex and detailed travel plans, itineraries, and agendas for travel-related meetings.
  • Willing to work on and off-site, including the CEO's home office.
  • Eager and able to accommodate all CEO requests.


Qualifications:

  • Pleasant and professional appearance.
  • Strong work ethic, reliability, punctuality, and honesty.
  • Practical and efficient.
  • Positive attitude, team player, capable of working well with many professional individuals.
  • Personable and polite, with excellent people skills.
  • Flexible and able to accommodate spontaneous changes to routines and plans.
  • Able to pass deep background, credit, and reference checks.
  • Ability to manage multiple challenging personalities and high-stress environments.
  • Long-term commitment.
  • Gracious and resilient.
  • Emotional maturity.