Administrative Coordinator

4 weeks ago


WinstonSalem, United States NAI Piedmont Triad Full time

For a self-starter seeking a fast-paced entrepreneurial full-service commercial real estate firm. 

The Administrative Coordinator is responsible for providing internal support to assigned brokers, senior leadership, management, and other members of the administrative team.

 

At NAI Piedmont Triad, we are committed to innovation, hard work, intelligent risk and the future. The right person for the position must possess personal integrity, initiative and attention to detail qualities and the ability to manage multiple responsibilities while maintaining high quality standards. This position collaborates with fellow Coordinators, and the Marketing Specialists on best practices and techniques. 


ESSENTIAL DUTIES AND RESPONSIBILITIES

Core duties and responsibilities include the following. Other duties may be assigned:

·      Provides support to assigned brokers by: completing internal documentation and file administration, conducting invoicing, and registering for NAI and Industry Events.

·      Provide administrative support to assigned brokers and leasing agents to include assisting with correspondence, document preparation, telephone and email communication, and greeting clients.

·      Verifies contracts and closing documentation is maintained and in compliance with NAI Policies.

·      Compile listing files to include executed listing agreement, order property signage, etc..

·      Process Sign Work Orders

·      Compile closed files to include all required documentation, close deal in CRM, have sign removed, and remove listing from all internet sites.

·      Track broker listings, tenant representations assignments, pending transactions, etc…

·      Track brokerage proposals pitched and work with the marketing team to implement marketing plans for proposals won.

·      Coordinate the creation of marketing flyers/packages.

·      Manage and monitor the shared files.

·      Review and revise the required monthly property marketing reports to owners.

·      Develop working knowledge of property database to assist caller inquiries regarding property information (sales or leasing).

·      Assist with front desk coverage on a weekly basis.

·      Other duties may include assisting Research and Marketing departments.

·      Miscellaneous job duties such as filing and performing other NAI administrative duties as assigned.

Apply payments within Reapplications to provide to accounting as needed.




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