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Executive Assistant

4 months ago

Glen Allen, United States The Candidate Source Full time

Candidate Source has a Senior Executive Assistant position available with a construction firm specializing in both commercial and residential projects.


In this administrative role, you will serve as an an Executive Assistant to the CEO and support the management team. This role offers the opportunity to utilize your administrative skills as a key team member in the organizations success.


Key Responsibilities:

  • Provide high level administrative support to the management team, including scheduling meetings, managing calendars, and organizing travel arrangements.
  • Serve as primary point of contact for internal and external communications including answering phones, responding to emails, and handling additional correspondence.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Arrange and coordinate meetings, conferences, and events, including booking venues, catering, and managing logistics.
  • Maintain accurate records and files, both electronic and physical, ensuring confidentiality and security of sensitive information.
  • Assist with basic financial tasks such as invoicing, expense tracking, and budget monitoring.
  • Support with various special projects as needed.


General Knowledge & Skills:

  • 3 years of experience as an executive assistant or similar role
  • Outstanding communication skills, with the ability to interact positively with customers, suppliers, and team members.
  • Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.
  • Proficiency in Office 365 (Excel, Word, Outlook).
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Previous experience in a construction environment and/or a Notary License is a plus.