Construction Project Coordinator

3 weeks ago

Milwaukee, United States Nexus Solutions Full time

In this position, you coordinate administrative and communication activities to support the team in delivering projects within scope, schedule and budget.


PRINCIPLE ACCOUNTABILITIES

80% Project Coordination

  • Coordinate job startup and closeout process
  • Maintain project documentation and organize network per Nexus Solutions’ standards
  • Keep project status logs, submittal logs, and track change orders as requested
  • Prepare Submittals, Op & Maintenance Manuals, Closeout Manuals, Expediting Reports, etc.
  • Prepare and distribute bid packages to bid participants
  • Assist with invoices, budgets and schedule of values
  • Coordinate with local utility rebates program and applications, tracking and reporting
  • Solicit and track subcontractor spend-out schedules
  • Address questions and problems with urgency; collaborate with team Nexus as needed

20% Client & Consultant Relations

  • Share process information, standards and best practices to assure continuity and quality
  • Attend meetings and visit client sites as requested; record minutes as needed
  • Communicate with Purchasing and outside vendors to order and expedite material
  • Coordinate with subcontractors, including routing correspondence and change documents
  • Facilitate informational vendor training
  • Review and/or prepare contracts, assemble drawings, specifications and other resources to answer questions in a timely manner
  • Communicate with Subcontractors, Architects, Engineers, and Owners to assist Operations leadership with daily duties


EDUCATION, SKILLS & EXPERIENCE

Required Qualifications

  • High School degree or equivalent
  • A minimum of 3 years’ experience in administrative function or business environment
  • Ability to solve problems effectively and efficiently
  • Strong written and verbal communication skills
  • Self-directed and highly organized in approach to work
  • Able to manage multiple, competing priorities; flexibility to shift focus when needed
  • Demonstrated attention to detail
  • Solid knowledge of general accounting practices
  • Proven ability to operate with integrity and empathy and build trust-based relationships
  • Strong computer skills with competency in Excel, Word, PowerPoint, and Bluebeam
  • Able to travel occasionally and accommodate flexible scheduling

Preferred Qualifications

  • Project administration experience
  • Experience working for a Construction Management firm or General Contractor
  • Proficiency with Procore
  • Experience working with K-12 facilities, programs, and priorities

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