Office Manager

2 months ago

Greenwich, United States Solomon Page Full time

Our client, a Boutique Financial Advisor based in Greenwich, CT, is looking for a Full-Time/Permanent Office Manager to join its growing team. This position is open due to promotion This person will handle all day-to-day operations of the business with a focus on efficiency and time management, while sitting up front at reception (office line hardly ever rings). Candidates must have a minimum of 2-5+ years of applicable office administrative support experience, ideally within financial services, and a Bachelor’s degree is required. Ideal candidates should be smart, extremely polished and professional, proactive/anticipatory, and possess excellent interpersonal and communication skills (both verbal and written).


  • Salary depends on experience (70-90k base plus bonus). 100% company paid benefits, 401k (no match), etc.
  • Hours are 9:00am-5:00pm. Hybrid work schedule (Monday-Thursday in office / Friday remote), with flexibility as needed.


Responsibilities:


  • Provide high-level oversight of day-to-day operations with a flexible, “no task is too big or small” attitude.
  • Meet and greet visitors, answer multiple phone lines, and maintain overall office appearance.
  • Handle meeting set up for internal and external meetings, including gathering materials and coordinating meals, as needed.
  • Manage corporate calendar and troubleshoot scheduling conflicts as they arise.
  • Develop organizational procedures and systems for office personnel, including file and project management.
  • Responsible for the office equipment, furniture, and office and pantry supplies, including researching vendors and purchasing/ordering.
  • Oversee vendors on all issues with respect to the office space.
  • Track expenses and create expense reports; coordinate travel logistics (limited volume).
  • Manage accounts payable, reconcile credit card bills, and organize expense support.
  • Coordinate deliveries and handle incoming/outgoing mail and packages.
  • Order and distribute lunch daily.
  • Troubleshoot IT/Office Equipment.
  • Provide back up to support to CIO/CEO’s EA as needed.
  • Assist with updating certain presentation materials as directed by key members of the team.
  • Maintain proper “inventory” of presentation materials, which includes assembling these materials as requested.
  • Organize team building outings as directed by the CIO/CEO, inclusive of a firmwide holiday event.
  • Assist with various ad-hoc requests and projects. Work closely with the Head of Business Development, CFO, and COO depending on the task.


Required Qualifications:


  • Minimum 2-5+ years of applicable office administrative support experience, ideally within financial services.
  • Bachelor’s degree required.
  • Strong proficiency/facility with Microsoft Outlook, Word, Excel, and PowerPoint.
  • Excellent interpersonal and communication skills (both verbal and written).
  • Polished and professional.
  • Smart, proactive, and anticipatory.
  • Extremely organized and detail oriented.



If you meet the required qualifications and are interested in this role, please apply today.


The Solomon Page Distinction


Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.


About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.


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