Administrative Assistant

7 days ago

Cohoes, United States eTeam Full time

Job Title: Administrative Assistant

Job Location: Cohoes, NY 12047 (Onsite)

Job Duration: 06 Months + possible extension


Job Description:

  • We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management.
  • Flexibility to support varying teams and cover where necessary
  • Provide administrative support in a team-oriented environment
  • Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
  • Manage a high volume of incoming phone calls; take detailed and accurate messages
  • Arrange travel; organize and provide travel logistics support
  • Process expenses and invoices in a timely manner
  • Arrange internal and client meetings on and off the campus - book conference rooms and catering, register guests, ensure materials organized
  • Adhere to Compliance regulations and gain the relevant approvals
  • Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
  • Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested


Skills & Experience required

  • Experience as an Administrative Assistant in a financial services or corporate environment
  • Solid organizational skills – ability to multi-task and prioritize effectively and follow up on open items
  • Strong attention to detail
  • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
  • Ability to communicate clearly, concisely and confidently
  • Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
  • Good judgment, independent thinker and resourceful
  • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
  • Proficient in MS Outlook, Word, Excel, Power Point, Zoom
  • Concur experience preferred
  • Highest degree of integrity, professionalism, diplomacy and discretion required

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