Administrative Assistant NY
1 week ago
Position: Administrative Assistant
Location: Troy, NY
Job Summary: Nesco Resource is seeking a highly organized and detail-oriented Administrative Assistant for our client, a well-established apartment complex in Troy, NY. The successful candidate will be responsible for performing a variety of clerical duties to ensure the efficient operation of the property management office.
Key Responsibilities:
- Answering Phones and Emails: Respond to incoming calls and emails promptly and professionally, directing inquiries to the appropriate personnel.
- Staying Organized: Maintain an organized office environment by managing filing systems, supplies, and ensuring all documents are properly stored.
- Data Entry: Assist with data entry tasks, ensuring accuracy and timely updates of tenant information, lease agreements, and other relevant records.
- Customer Service: Provide excellent customer service to residents and potential tenants, addressing questions and concerns with a positive and helpful attitude.
- Scheduling: Manage the calendar for property showings, maintenance appointments, and other office activities, ensuring efficient time management.
- Document Preparation: Prepare and distribute necessary documents, including lease agreements, notices, and other correspondence.
- Office Support: Assist with various administrative tasks such as photocopying, scanning, and mail distribution.
- Record Keeping: Maintain accurate and up-to-date records of all transactions and interactions with tenants and vendors.
- Coordination: Collaborate with property managers and maintenance staff to ensure smooth operations and address any administrative needs.
- Other Duties: Perform other related duties as assigned to support the office and property management team.
Qualifications:
- Education: High school diploma or equivalent required. Associate's degree or relevant certification preferred.
- Experience: Previous experience in an administrative role, preferably in property management or real estate, is highly desirable.
- Skills:
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- Attention to detail and accuracy in data entry
- Ability to work independently and as part of a team
- Professional and courteous demeanor
Work Environment: This position operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Employee will cover 2 locations on a daily basis. Locations are within 10 minutes of each other.
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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