Executive Administrative Assistant

4 days ago


Cohoes, United States Net2Source Inc. Full time

Title: Executive Administrative Assistant

Location: Cohoes, NY 12047

Duration: 06+ Months with possible extension


Job Summary & Responsibilities:

  • Flexibility to support varying teams and cover where necessary.
  • Provide administrative support in a team oriented environment.
  • Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls.
  • Manage a high volume of incoming phone calls; take detailed and accurate messages.
  • Arrange travel; organize and provide travel logistics support.
  • Process expenses and invoices in a timely manner.
  • Arrange internal and client meetings on and off the Client campus - book conference rooms and catering, register guests, ensure materials organized.
  • Adhere to Compliance regulations and gain the relevant approvals.
  • Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.
  • Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested.


Skills & Experience:

  • Experience as an Administrative Assistant in a financial services or corporate environment.
  • Solid organizational skills – ability to multi-task and prioritize effectively and follow up on open items
  • Strong attention to detail.
  • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
  • Ability to communicate clearly, concisely and confidently.
  • Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed.
  • Good judgment, independent thinker and resourceful.
  • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment.
  • Proficient in MS Outlook, Word, Excel, Power Point, Zoom.
  • Concur experience preferred.
  • Highest degree of integrity, professionalism, diplomacy and discretion required.


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