Executive Administrative Assistant

7 days ago

Cohoes, United States Net2Source Inc. Full time

Title: Executive Administrative Assistant

Location: Cohoes, NY 12047

Duration: 06+ Months with possible extension


Job Summary & Responsibilities:

  • Flexibility to support varying teams and cover where necessary.
  • Provide administrative support in a team oriented environment.
  • Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls.
  • Manage a high volume of incoming phone calls; take detailed and accurate messages.
  • Arrange travel; organize and provide travel logistics support.
  • Process expenses and invoices in a timely manner.
  • Arrange internal and client meetings on and off the Client campus - book conference rooms and catering, register guests, ensure materials organized.
  • Adhere to Compliance regulations and gain the relevant approvals.
  • Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.
  • Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested.


Skills & Experience:

  • Experience as an Administrative Assistant in a financial services or corporate environment.
  • Solid organizational skills – ability to multi-task and prioritize effectively and follow up on open items
  • Strong attention to detail.
  • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
  • Ability to communicate clearly, concisely and confidently.
  • Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed.
  • Good judgment, independent thinker and resourceful.
  • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment.
  • Proficient in MS Outlook, Word, Excel, Power Point, Zoom.
  • Concur experience preferred.
  • Highest degree of integrity, professionalism, diplomacy and discretion required.

  • Executive Assistant

    21 hours ago

    Cohoes, United States Russell Tobin Full time

    Job DescriptionJob DescriptionExecutive Administrative AssistantContract Role (6-12 Months) | $32-$35/hour | Banking & Financial IndustryPossible to convertLocation: Cohoes, NYWe’re seeking a highly organized Executive Administrative Assistant to support senior/C-level executives in a fast-paced financial environment. This is a temporary role (6-12 months)...

  • Executive Assistant

    7 days ago

    Cohoes, United States Russell Tobin Full time

    Executive Administrative AssistantLevel: Associate (3+ YEO)Contract Role (7-12 Months)Pay Range: $33-$35/hourBanking & Financial IndustryLocation: Cohoes, NYWe’re seeking a highly organized Executive Administrative Assistant to support senior/C-level executives in a fast-paced financial environment. This is a contract role (7-12 months) with potential for...

  • Executive Assistant

    2 weeks ago

    Cohoes, United States Russell Tobin Full time

    Executive Administrative AssistantLevel: Associate (3+ YEO)Contract Role (7-12 Months)Pay Range: $33-$35/hourBanking & Financial IndustryLocation: Cohoes, NYWe’re seeking a highly organized Executive Administrative Assistant to support senior/C-level executives in a fast-paced financial environment. This is a contract role (7-12 months) with potential for...

  • Administrative Assistant

    3 days ago

    Cohoes, United States Strategic Staffing Solutions Full time

    Administrative Assistant Location: Cohoes NY Duration: 6+ Months Pay: $35.00 We are searching for a highly motivated Administrative Assistant Duties Flexibility to support varying teams and cover where necessary Provide administrative support in a team oriented environment Proactive calendar management across multiple time zones, prioritize meeting...

  • Administrative Assistant

    3 weeks ago

    Cohoes, United States Strategic Staffing Solutions Full time

    Administrative Assistant Location: Cohoes NY Duration: 6+ Months Pay: $35.00 We are searching for a highly motivated Administrative Assistant Duties Flexibility to support varying teams and cover where necessary Provide administrative support in a team oriented environment Proactive calendar management across multiple time zones, prioritize meeting...

  • Administrative Assistant

    7 days ago

    Cohoes, United States eTeam Full time

    Job Title: Administrative AssistantJob Location: Cohoes, NY 12047 (Onsite)Job Duration: 06 Months + possible extensionJob Description:We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management.Flexibility to support varying teams and cover where necessaryProvide administrative support in...

  • Administrative Assistant

    2 days ago

    Cohoes, United States eTeam Full time

    Job Title: Administrative Assistant Job Location: Cohoes, NY 12047 (Onsite) Job Duration: 06 Months + possible extension Job Description: We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management. Flexibility to support varying teams and cover where necessary Provide administrative...

  • Administrative Assistant

    7 days ago

    Cohoes, United States eTeam Full time

    Job Title: Administrative AssistantJob Location: 100 Coliseum Drive, Cohoes, NY 12047 (Onsite)Pay range: $30 to $35 an hourJob Duration: 6 MonthsClient: Investment Banking Company Proficient in MS Outlook, Word, Excel, Power Point, ZoomConcur experience preferredHighest degree of integrity, professionalism, diplomacy and discretion required Duties:We are...

  • Administrative Assistant

    2 weeks ago

    Cohoes, United States eTeam Full time

    Job Title: Administrative AssistantJob Location: 100 Coliseum Drive, Cohoes, NY 12047 (Onsite)Pay range: $30 to $35 an hourJob Duration: 6 MonthsClient: Investment Banking Company Proficient in MS Outlook, Word, Excel, Power Point, ZoomConcur experience preferredHighest degree of integrity, professionalism, diplomacy and discretion required Duties:We are...

  • Administrative Assistant

    4 weeks ago

    Cohoes, United States Nesco Resource, LLC Full time

    Position: Administrative AssistantLocation: Troy, NYJob Summary: Nesco Resource is seeking a highly organized and detail-oriented Administrative Assistant for our client, a well-established apartment complex in Troy, NY. The successful candidate will be responsible for performing a variety of clerical duties to ensure the efficient operation of the property...

  • Administrative Assistant

    6 hours ago

    Cohoes, United States NESCO Inc Full time

    Position: Administrative Assistant Location: Troy, NY Job Summary: Nesco Resource is seeking a highly organized and detail-oriented Administrative Assistant for our client, a well-established apartment complex in Troy, NY. The successful candidate will be responsible for performing a variety of clerical duties to ensure the efficient operation of the...

  • Administrative Assistant

    7 days ago

    Cohoes, United States Northpointe Staffing Professionals Full time

    Flexibility to support varying teams and cover where necessaryProvide administrative support in a team oriented environmentProactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference callsManage a high volume of incoming phone calls; take detailed and accurate...

  • Administrative Assistant

    3 weeks ago

    Cohoes, United States Northpointe Staffing Professionals Full time

    Flexibility to support varying teams and cover where necessaryProvide administrative support in a team oriented environmentProactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference callsManage a high volume of incoming phone calls; take detailed and accurate...

  • Senior Administrative Coordinator

    2 weeks ago

    Cohoes, New York, United States Russell Tobin Full time

    Job DescriptionWe are seeking a highly skilled Senior Administrative Coordinator to join our team at Russell Tobin and provide top-notch support to our senior executives in the banking and financial sector.Main ResponsibilitiesManage complex calendars, coordinate meetings, and troubleshoot scheduling issues.Deliver exceptional customer service via phone and...

  • eTeam | Administrative Assistant

    5 days ago

    cohoes, United States eTeam Full time

    Job Title: Administrative AssistantJob Location: 100 Coliseum Drive, Cohoes, NY 12047 (Onsite)Pay range: $30 to $35 an hourJob Duration: 6 MonthsClient: Investment Banking Company Proficient in MS Outlook, Word, Excel, Power Point, ZoomConcur experience preferredHighest degree of integrity, professionalism, diplomacy and discretion required Duties:We are...

  • Administrative Assistant NY

    1 week ago

    cohoes, United States Nesco Resource Full time

    Position: Administrative Assistant Location: Troy, NY Job Summary: Nesco Resource is seeking a highly organized and detail-oriented Administrative Assistant for our client, a well-established apartment complex in Troy, NY. The successful candidate will be responsible for performing a variety of clerical duties to ensure the efficient operation of the...

  • Administrative Support Specialist

    1 week ago

    Cohoes, New York, United States Russell Tobin Full time

    Job Description: Administrative Support Specialist• Salary: $32-$35/hour• Location: Cohoes, NYRussell Tobin is seeking an experienced Administrative Support Specialist to provide high-level administrative support to senior/C-level executives in our fast-paced financial environment. This is a temporary role (6-12 months) with potential for permanent...

  • Executive Support Specialist

    2 weeks ago

    Cohoes, New York, United States Strategic Staffing Solutions Full time

    Strategic Staffing Solutions is seeking an experienced Executive Support Specialist to join our team in Cohoes NY. This is a 6+ month opportunity with a salary of $35.00 per hour.About the RoleWe are looking for a highly motivated and organized individual to provide administrative support in a fast-paced environment. The successful candidate will have...

  • Nesco Resource | Administrative Assistant NY

    7 days ago

    cohoes, United States Nesco Resource Full time

    Position: Administrative Assistant Location: Troy, NY Job Summary: Nesco Resource is seeking a highly organized and detail-oriented Administrative Assistant for our client, a well-established apartment complex in Troy, NY. The successful candidate will be responsible for performing a variety of clerical duties to ensure the efficient operation of the...

  • Nesco Resource | Administrative Assistant NY

    1 week ago

    cohoes, United States Nesco Resource Full time

    Position: Administrative Assistant Location: Troy, NY Job Summary: Nesco Resource is seeking a highly organized and detail-oriented Administrative Assistant for our client, a well-established apartment complex in Troy, NY. The successful candidate will be responsible for performing a variety of clerical duties to ensure the efficient operation of the...