Administrative Assistant

3 days ago

San Francisco, United States BlackRock Full time

This is a Consulting Contract role


We are seeking a dynamic Administrative Business Partner to join our team and provide support to members of the ETF and Index Investments Leadership team as well as provide ad hoc support to other senior leaders in the Engine. The ideal candidate will be experienced in handling a wide range of administrative tasks and will be able to work independently as well as in a team environment. The candidate must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting multiple executives.

The ideal candidate is a top-tier professional who has deep experience supporting senior management with global responsibilities in a fast-paced global financial services firm. The candidate will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, able to operate independently with strong attention to detail while also exceling in a team environment.

Responsibilities


Act as a gatekeeper; consistently demonstrates flexibility and problem-solving abilities with a solid understanding of priorities and proactively manages calendars across multiple time-zones

Ability to professionally interact with senior leaders and anticipate their needs

Build and manage relationships across the ETF and Index Investments team and our partners

Assists with creation of PowerPoint presentations, content development, research/background information

Responsible for administrating executive management meetings on behalf of manager; maintain agenda, schedule meetings, take minutes and track follow-up items when necessary

Plan, coordinate and lead special projects including coordinating organizational activities and large-scale events such as town halls, leadership offsites or social events

Build and maintain good business relationships with executives and administrative staff across the organizations to ensure cross-region collaboration and support

Completes ad hoc administrative requests in a timely and thorough manner

Coordinate travel arrangements and efficiently process monthly expense reports using Concur


Qualifications

Excellent analytical, interpersonal, communication (written and verbal) and organizational skills

7+ years of administrative experience, preferably at a large global organization in the financial services industry.

Desire and ability to provide outstanding service to internal and external clients.

Maintains focus with sense of urgency, while upholding respect for others.

Proven track record to managing competing priorities and meeting tight deadlines.

Excellent communication skills (written and verbal).

Strong computer skills (MS Word, Excel, PowerPoint, Outlook).

A high level of attention to detail.

Discretion in handling confidential information in all aspects of work.

Bachelor’s degree is strongly preferred

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