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Administrative Assistant

3 months ago

Fairfax, United States LHH Full time

LHH is currently partnering with a well known financial services organization in the Fairfax, VA area looking to bring on an Administrative Assistant. This is an on going temporary position that will pay between $21-$23 based on experience. The Administrative Assistant will play a crucial role in ensuring the smooth operation of our office. This individual will provide administrative support to various departments, assist in day-to-day office tasks, and help maintain an organized and efficient work environment. The ideal candidate is proactive, highly organized, and has excellent communication skills. This position requires 5 days a week onsite.


Key Responsibilities:

  • Greet visitors and direct them to the appropriate departments or personnel.
  • Answer and direct phone calls; manage correspondence via email and regular mail.
  • Maintain office supplies inventory by checking stock to determine inventory levels; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies.
  • Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
  • Prepare reports, memos, letters, and other documents using word processing, spreadsheet, database, and presentation software.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Assist in the organization of special events, including fundraising activities, community outreach, and volunteer events.
  • Coordinate and prepare materials for board meetings, committees, and staff meetings.
  • Update and maintain office policies and procedures.
  • Maintain contact lists.
  • Provide general support to visitors.
  • Assist with the creation and distribution of newsletters and other communications.
  • Provide support for various projects and initiatives as needed.
  • Perform other administrative duties as assigned.


Qualifications:

  • Education and Experience:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
  • Skills and Competencies:
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • Additional Qualifications:
  • Familiarity with office management procedures and basic accounting principles.
  • Experience with administrative and clerical procedures.
  • Knowledge of non-profit sector operations is a plus.
  • Ability to work independently and as part of a team.


Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.