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Office Coordinator

3 months ago

Tampa, United States Addison Group Full time

Position: Office Coordinator

Onsite: Tampa, FL

Temp to Hire

Pay: 55-65k


We are looking for a Receptionist-Office Coordinator to join our Tampa office. Responsibilities include welcoming and greeting all visitors, managing the main phone lines, handling incoming and outgoing packages, performing general office tasks, overseeing kitchen and office supplies, managing facilities and conference rooms, and ordering office lunches for meetings and overtime meals. The ideal candidate will be able to prioritize tasks, work independently, deliver outstanding customer service, and contribute to a team-oriented atmosphere in a professional, fast-paced environment.


Responsibilities:

  • Coordinate visitor greetings and provide hospitable assistance.
  • Act as Interview Greeter when required.
  • Answer and route all incoming calls from the main line to appropriate staff.
  • Share relevant office-wide announcements, including communications and advisories from property management.
  • Manage conference room bookings and maintain a good working knowledge of video conference/AV equipment to assist and train others as needed.
  • Ensure conference rooms are tidy and stocked appropriately.
  • Ensure all facility and office equipment are in good working order.
  • Coordinate and report all maintenance and cleaning issues.
  • Develop a relationship with the building's property management team and utilize the property's service request portal.
  • Schedule external vendor visits for both emergency and regular maintenance.
  • Serve as the central point of contact with global CRE for non-standard approvals and other project-related work requirements.
  • Act as Security Administrator, coordinating with the building for badge assignments and managing our internal office security system.
  • Issue badges to new hires and terminate access for off-boards.
  • Manage temporary badges.
  • Serve as Fire Warden.
  • Resolve common IT issues.
  • Assist with conference room and virtual meeting setups.
  • Process incoming and outgoing domestic and international mail and packages.
  • Deliver outgoing packages to USPS/FedEx distribution centers.
  • Coordinate outgoing courier packages.
  • Assist with food catering for meetings and events, including setup and cleanup as needed.
  • Administer office expenses and process invoices in the future.
  • Perform general tasks as needed, including faxing, copying, and scanning.
  • Handle new hire setups:
  • Coordinate building/suite badges for new hires.
  • Add new hires to printer/scanner contact lists.
  • Provide ad-hoc corporate project support.


Requirements

  • 2+ years of office/administrative work.
  • Outstanding customer service and interpersonal skills.
  • Ability to effectively interact with clients and employees.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office.
  • Organized and detail orientated with excellent follow-through skills.
  • Strong problem-solving skills.
  • Self-motivated, creative thinker, and a great team player.
  • Position is in-office five days a week.
  • Business casual attire.