Office Administrator
3 weeks ago
Who We Are
KETOS is ushering in a new era of understanding around one of the most fundamental, critical elements of life: water. Our goal is simple: to improve water quality, safety and conservation – and enhance healthcare on a global scale. We do this by providing the tools and insights needed to optimize water usage, ensure resource efficiency and provide water safety assurance – and by making these tools accurate, affordable and accessible.
Our blend of innovative patented hardware with an intelligent interactive software fabric provides predictive and actionable insights through data analytics. These make up the core elements of the KETOS platform – and lead to the smart water data needed for smart irrigation, industries and cities.
Job Summary/Objective
KETOS is seeking a detail-oriented and self-motivated full-time Office Administrator to join our New Braunfels, Texas office. In this vital on-site role, you will handle a variety of day-to-day office and clerical tasks, playing a key part in ensuring the seamless operation of our Texas and California offices.
We offer significant growth opportunities for the right individual. As an Office Administrator, you will report directly to the Corporate Operations Lead and contribute to our mission with your organizational skills and proactive approach.
Key Responsibilities:
- Office Preparation: Set up the office daily for optimal use, including conference room arrangements and upkeep of breakroom and shared spaces. Ensure the office is COVID-compliant and ready for the day's operations.
- Equipment and Supplies Management: Monitor and maintain office equipment and supplies, managing inventory and ordering replenishments as needed.
- Meeting Coordination: Assist in organizing company meetings, special functions, and social events.
- Online Supply Ordering: Manage online ordering for various departments and maintain tracking spreadsheets.
- Mail Handling: Monitor incoming and outgoing mail; receive and sign for packages, delivering them to the appropriate recipients.
- Shipping Coordination: Prepare shipments and handle pick-up/drop-off for FedEx, USPS, and UPS, providing tracking information to relevant parties.
- Maintenance Coordination: Coordinate building repairs and maintenance issues as they arise.
- Visitor Support: Greet and assist visitors, providing general support as needed.
- Calendar Management: Manage calendars for select members of senior management.
- Refreshment Coordination: Organize catering, coffee, and other refreshments as needed.
- Additional Projects: Assist with various administrative projects as required.
Requirements:
- Excellent written and verbal communication skills.
- Highly organized, with strong prioritization and multitasking abilities.
- Reliable, patient, and professional demeanor.
- Ability to work independently with minimal supervision.
- Experience in a start-up or fast-paced environment is essential.
- Proficient in Google Suite and MS Office (Word, PowerPoint, Excel).
- Willingness to learn and grow within the company.
- Must be available to work full-time in the office, five days a week.
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