Office Administrator
3 months ago
Job Overview
The Office Administrator plays a key role in ensuring the smooth and efficient operation of the office and supporting the broader US organization. This part-time position guarantees 20 hours per week, with the potential for increased hours during peak periods. The role requires a versatile individual who can handle various administrative and clerical tasks while managing the day-to-day operations of the office.
Office Administrator Responsibilities:
- Oversee the maintenance and management of an organized and efficient office environment.
- Handle front desk duties, including managing phone calls, correspondence (emails, letters, packages), and necessary follow-ups.
- Occasionally lift items up to 70 lbs.
- Ensure all permits and licenses are up to date.
- Order business cards, name badges, and other office supplies for new employees.
- Collaborate with internal departments to set up workspaces, phones, and access for new hires.
- Negotiate the purchase of office supplies, furniture, and equipment, adhering to company purchasing policies and budgets.
- Supervise the upkeep of office equipment (e.g., copier, fax machine).
- Manage daily office operations, such as distributing building access keys and providing backup security access cards.
- Coordinate with vendors for maintenance, alterations, and housekeeping of office areas and equipment.
- Serve as the primary contact for employees regarding facilities and administrative issues.
- Maintain strong relationships with vendors, suppliers, and colleagues as the point of contact for the New Orleans office.
- Manage travel arrangements, appointments, and agendas for department managers and staff.
Qualifications:
- Highly organized multitasker who thrives in a fast-paced environment.
- Excellent organizational and time management abilities.
- Warm personality with strong interpersonal skills.
- Exceptional written and verbal communication skills.
- Willingness to learn and grow within the company.
- Proficient in MS Office (Word, PowerPoint, Outlook, Excel).
- High School diploma required.
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