Administrative Assistant

2 weeks ago


Hoboken, United States Levine Querido Full time
Administrative Assistant to the Editor-in-Chief Do you share a passion for creating groundbreaking books that amplify underrepresented voices?Levine Querido, a growing, ambitious publisher focusing mostly on Books for Young Readers, seeks an extraordinarily organized, relentlessly thorough   Administrative Assistant to join our passionate team.In this role, you will directly support our busy Editor-in-Chief (who wears many hats, including active editor, head of HR, and more) and contribute to our mission of publishing magnificent works by diverse authors and artists.Responsibilities:
  • Tracking: Meticulously track book progress through each stage: acquisition, development, editing, design, production, and author delivery.

  • Contracts: Assist with contracts by translating editor negotiations into contract forms, managing DocuSign processes, and inputting finalized terms into databases (experience with DocuSign and Adobe Acrobat a plus).

  • Communication: Facilitate smooth communication and collaboration between authors, illustrators, copyeditors, designers, translators, and the production team at Chronicle (LQ's distributor).

  • Administrative Support:

  • Maintain a comprehensive calendar for the Editor-in-Chief ensuring appointments and deadlines are clearly documented.
  • Manage travel arrangements for key staff members: EIC, Marketing Director and Executive Editor
  • Order essential office supplies and maintain inventory: including business cards.
  • Assist with EIC’s expense report and documentation.
Qualifications:
  • Exceptional organizational skills and the ability to manage multiple tasks efficiently
  • Familiarity with Zoom and Google Workspace
  • A love of books and reading

 

  • Prior experience with editorial workflow preferred
  • Willingness to work in-person at our Hoboken, NJ office
Company Culture:
  • We engage our own responsibilities with gusto, and are happy to step in and help each other too
  • You'll be joining a team that celebrates people who identify as LGBTQ+, Black, Indigenous, Latinx, AAPI, neurodiverse, Jewish, Muslim, and who represent a spread of ages, abilities and perspectives
  • Tradition has a vote, but not a veto
  • We communicate with kindness, aiming always for clarity and respect.
Benefits:
  • Be part of a mission-driven company that empowers marginalized voices.
  • Work in a collaborative and supportive team environment.
  • A full benefits package includes 401k, Medical, Dental, and Mental Health Care
  • Salary: $42K annual
Join us and help us create groundbreaking books that matter


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