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Office Administrator

4 months ago

Houston, United States Evosite Control Rooms Full time

Primary Role:

The Office Administrator will report to the Operations Manager and support the finance and other departments in an administrative capacity.


Key Responsibilities:

  • Matching of vendor invoices and packing slips to PO’s
  • Daily invoicing of shipments
  • Support Collections staff
  • Complete PO receiving
  • Reconcile accounts
  • Support procurement team on PO creation, changes, and vendor follow up
  • Support AP Admin with invoice approvals
  • Ensure AP vendor files are maintained and filed correctly
  • Assist in client payment processing / daily deposits
  • Responsible for office supplies
  • Handle incoming and outgoing mail
  • Monitor Accounting email account
  • Assist with coffee supplier and supplies


Other Duties Include:

  • Complete weekly cash reporting to Controller
  • Generate and distribute Late PO Reports
  • Assist with miscellaneous month-end tasks as required
  • Assist with miscellaneous year-end and audit related tasks as required
  • Provide back-up for other members of team to cover for vacations and sickness as required
  • Other duties as requested by management


QUALIFICATION REQUIREMENTS

Education/Experience:

  • Post-secondary education/training preferred in Administration related fields
  • Office Admin work experience
  • Database background is an asset
  • ERP experience is an asset


Competencies Required:

  • Customer Service experience
  • Superior telephone and written skills
  • Professional appearance and behavior
  • Phone system knowledge
  • Strong MS Office skills (Outlook, PPT, Excel, Word)


Personal Attributes:

  • Strong attention to detail
  • Positive attitude
  • Willingness to learn
  • Able to handle shifting responsibilities and priorities
  • Strong work ethic
  • Strong team ethic
  • Ability and commitment to meet deadlines
  • Good communication and interpersonal skills when dealing with other departments, employees, external customers, and reporting agencies.
  • Fast-learner, with a curiosity to learn and find out more