Event Coordinator

3 weeks ago


Irvine, United States Geraci LLP Full time

Company Overview: Geraci LLP is the nation’s largest law firm dedicated almost exclusively to the private/non-conventional lending space and is the leading legal resource for specialty lenders, asset-based lenders, private lenders, and non-bank institutions. Our legal departments include Banking & Finance, Corporate & Securities, and Litigation & Bankruptcy, while our GeraciCon conference line provides networking and educational opportunities to the industry at large.


Position Overview: We are seeking a highly organized and detail-oriented Event Coordinator to join our team. The ideal candidate will play a pivotal role in the planning and execution of our conferences and external trade shows. From coordinating logistics to managing vendor relationships, the Event Coordinator will ensure seamless and successful events that align with our company's objectives and exceed the expectations of our attendees and participants.


Responsibilities:


  • Collaborate with the VP of Events to develop event strategies and objectives that align with company goals.
  • Assist in the planning, coordination, and execution of conferences and external trade shows from inception to completion.
  • Coordinate event logistics, including venue selection, catering, audiovisual equipment, signage, and transportation arrangements.
  • Manage vendor relationships and negotiate vendor contracts to ensure cost-effective solutions without compromising quality.
  • Maintain event timelines, budgets, and checklists to ensure all tasks are completed on schedule and within budget.
  • Work with graphic design on all print deliverables and place print orders ensuring dimensions are accurate.
  • Coordinate with marketing and communications teams to promote events and drive attendance through various channels, including social media, email campaigns, and promotional materials.
  • Manage all conference registrations through Airtable and ensure information is inputted correctly.
  • Liaise with sponsors, exhibitors, and speakers to ensure their needs are met and their participation enhances the overall event experience.
  • Oversee onsite event operations, including setup, registration, attendee assistance, and troubleshooting any issues that may arise.
  • Conduct post-event evaluations to assess event success, gather feedback, and identify areas for improvement.
  • Occasional travel to Irvine HQ Office for conference preparation.

 

Qualifications:


  • Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or related field preferred.
  • Proven experience (1-2 years) in event planning and coordination, particularly with conferences and trade shows preferred.
  • Exceptional organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Strong attention to detail and problem-solving skills, with the ability to remain calm and composed under pressure.
  • Excellent communication and interpersonal skills, with the ability to build relationships and work collaboratively with internal teams, external partners, and vendors.
  • Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
  • Flexibility to work evenings, weekends, and travel as needed.
  • Creative thinker with a passion for delivering memorable and impactful events.


Compensation:


  • The hourly rate range for this position is $24.00 - $26.00. Actual base pay within this range will be determined by several components, including but not limited to, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.


Benefits:


  • Comprehensive health, dental, and vision insurance plans.
  • 401(K) - Geraci contributes 3% of annual salary (contact HR for eligibility details)
  • FSA
  • Dependent Care
  • PTO
  • Ombudsman Program
  • Work Anniversary Perks
  • Paid Holidays
  • Supplemental Insurance


- Our work environment includes:


  • Growth opportunities
  • Casual work attire
  • Work-from-home days
  • Food provided.
  • Company perks
  • Regular social events
  • Wellness programs
  • Lively atmosphere


Next steps:

- Submit Resume



  • Events Manager

    6 days ago


    Irvine, United States Hilton Garden Inn Irvine Full time

    The Events Manager is responsible for soliciting local companies and organizations for banquet functions, providing catering/banquet services to groups with meeting room and event needs, and overseeing the servicing of clients. The Events Manager is also responsible for meeting or exceeding events and catering revenues as stated in the budget. What will I be...

  • Event Sales Director

    2 weeks ago


    Irvine, United States PSq Productions Full time

    Job Overview:PSQ Productions, a leading event and venue management company, is dedicated to creating unforgettable experiences for clients and guests. As the Director of Event Sales, you are instrumental in driving business growth and revenue. Your role involves identifying new opportunities, cultivating strategic partnerships, and securing sponsorships,...


  • Irvine, United States PSq Productions Full time

    Job Overview:PSQ Productions, a leading event and venue management company, is dedicated to creating unforgettable experiences for clients and guests. As the Director of Event Sales, you are instrumental in driving business growth and revenue. Your role involves identifying new opportunities, cultivating strategic partnerships, and securing sponsorships,...


  • Irvine, United States PSq Productions Full time

    Job Description Job Description Job Overview: PSQ Productions, a leading event and venue management company, is dedicated to creating unforgettable experiences for clients and guests. As the Director of Event Sales, you are instrumental in driving business growth and revenue. Your role involves identifying new opportunities, cultivating strategic...

  • Event Sales Director

    4 weeks ago


    Irvine, United States PSQ Productions Full time

    Job DescriptionJob DescriptionJob Overview:PSQ Productions, a leading event and venue management company, is dedicated to creating unforgettable experiences for clients and guests. As the Director of Event Sales, you are instrumental in driving business growth and revenue. Your role involves identifying new opportunities, cultivating strategic partnerships,...


  • Irvine, United States Ingram Micro Full time

    **Senior Cloud Event Planner** Irvine, CA, United States Job ID: 51838 Share: mail **Description** **Ingram Micro Cloud** is a startup like business arm of the larger Ingram Micro and were growing absurdly fast. We are the worlds largest cloud platform provider, enabling any business to provide cloud solutions to anyone. We are committed to helping our...

  • Complex Group

    2 weeks ago


    Irvine, United States US Sales Office - Western Southwest Full time

    Job Number 24038465Job Category Event ManagementLocation Western Regional Office, 17872 Gillette Avenue Suite 300, Irvine, California, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type ManagementJob SummaryPosition assists the Manager in the execution of meetings and events and driving the implementation of the brand...

  • Event Sales Director

    4 weeks ago


    Irvine, California, United States PSQ Productions Full time

    Job Overview: PSQ Productions, a leading event and venue management company, is dedicated to creating unforgettable experiences for clients and guests. As the Director of Event Sales, you are instrumental in driving business growth and revenue. Your role involves identifying new opportunities, cultivating strategic partnerships, and securing sponsorships,...


  • Irvine, United States Kiros Catering Full time

    **Company Description**: Kiros Catering is a premier catering company dedicated to providing exceptional culinary experiences for a variety of events, from corporate meetings to weddings and everything in between. Our team is passionate about delivering top-notch service and creating memorable occasions for our clients. **Position Overview**: The Catering...

  • Marketing Coordinator

    1 month ago


    Irvine, United States Lionakis Full time

    Do you thrive on variety by supporting multiple locations and markets? Are you someone who flourishes when part of a collaborative and cohesive team where ideas flow freely? Want to work for a firm that's taking concrete action towards Equity, Diversity, and Inclusion? If so, we’re looking for a **Marketing Coordinator** to join the Marketing team in our...


  • Irvine, United States NetSource, Inc. Full time

    Please note that this is a 6 month contract position.Skills and Experience A minimum of a Bachelor's degree A minimum of 2 - 4 years of related public affairs or communications experience Experience working in external media and/or community relations is preferred Experience working with senior level executives is required Project management experience...

  • Sales Coordinator

    3 weeks ago


    Irvine, United States HYATT Hotels Full time

    The Sales Coordinator - for Hyatt Place & Hyatt House will assist the Director of Sales and/or Sales Manager(s) with administrative duties including but not limited to word processing, account management, presentation preparation and customer follow-up. This position will coordinate client needs and client events. The Sales Coordinator will coordinate...


  • Irvine, United States Heritage Hotel Group Full time

    **QUALIFICATIONS** - **At least 1 year of experience in banquets and hotel sales.**: - Ability to speak, read, and write fluent English; other languages beneficial - Professional verbal and written communication skills - Demonstrates Leadership - Exceeds Guest expectations - Providing services that are above and beyond for guest satisfaction and retention -...

  • Care Coordinator

    4 weeks ago


    Irvine, United States Interim Healthcare of Irvine Full time

    Job DescriptionJob DescriptionWe are seeking an in-office Care Coordinator plus Recruiter to join our Interim HealthCare of Irvine team!As a Care Coordinator, you will be responsible for coordinating and scheduling the shifts with providers / caregivers and serve as a single point of contact for clients, families and providers / caregivers to ensure...


  • Irvine, United States AnDek Staffing Services Full time

    Job DescriptionJob DescriptionWe are seeking a Human Resources Coordinator to join our team! You will perform activities in human resources from recruiting new hires to retaining existing hires.Responsibilities:Screen, recruit, and interview potential employeesOn-board and train new employeesImplement company culture, values and policiesProvide...


  • Irvine, United States Swim Inc Full time

    Vitamin A was founded on sustainability in 2000 by California native, Amahlia Stevens. We believe style and sustainability are inseparable. Our bikinis and one pieces are produced locally in California, where we live, work and swim. Every piece in our collection is sustainably made from plant-based and recycled materials. And that's not all-as a proud member...


  • Irvine, United States Institute for Applied Behavior Analysis Full time

    Job DescriptionJob DescriptionCompany Overview:Come join our team at IABA where teamwork and innovation are the keys to our success. We are a leading company dedicated to delivering exceptional service and products to our clients. As we continue to expand, we are seeking a proactive and detail-oriented Operations Coordinator to support our...


  • Irvine, United States LeadAdvisors Full time

    We are looking for a competent digital marketing coordinator to support and optimize our organization's digital marketing programs. The duties of the digital marketing coordinator will include tracking campaign progress, developing various digital marketing materials, sourcing images and artwork, collating content, updating online assets, streamlining...


  • Irvine, United States AnDek Staffing Services Full time

    Job DescriptionJob DescriptionThe ideal candidate for this position must be extremely reliable, organized, pro-active and must be able to work well in a team environment.   Essential attributes include strong communication and interpersonal skills.  Takes accountability for their actions and remains focused on both daily and project work. ...


  • Irvine, United States Novel Prep Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insurancePaid time offVision insuranceResponsibilities:Student Support and Advising:Provide academic guidance and support to students.Coordinate and conduct academic advising sessions.Course Scheduling:Develop and manage course schedules.Ensure scheduling efficiency while maintaining...