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Assistant Workplace Operations Manager

2 months ago

Chicago, United States project44 Full time

Why project44?

At project44, we’re on a mission—to make supply chains work.

We revolutionize supply chains with our High-Velocity Supply Chain Platform. As the connective tissue of the supply chain, project44 optimizes global product movement, delivering unparalleled resiliency, sustainability, and value for our customers. We operate the world's most trusted end-to-end visibility platform, tracking over 1 billion shipments annually for 1,300 leading brands across industries including manufacturing, automotive, retail, life sciences, food & beverage, and oil, chemical & gas. Our High-Velocity platform eliminates supply chain friction, enabling sophisticated inventory control, exceptional customer experience, and predictive analytics through machine learning and automation.


Key Accountabilities:

Facilities Management:

  • Site Maintenance: Support office maintenance program and coordinate repairs projects to keep the office in peak condition. Performs daily office walkthroughs and conference room checks with attention to detail.
  • Health and Safety: Ensure compliance with health/safety regulations and implement protocols for emergency preparedness.
  • Vendor Management: Coordinate external vendors to perform services such as janitorial, food & beverage, security, plants, and utilities.
  • Budgeting Management: Manage, track, and help create local facilities operations budget.
  • Sustainability: Implement and promote sustainable and environmentally friendly practices within the workplace, such as energy efficiency and waste reduction.
  • Space Management: Oversee local space allocation, utilization, and planning.
  • Landlord Management: Work closely with the site’s property manager to ensure operational alignment.
  • Furniture and Ergonomics: Support the office’s ergonomic needs and maintain office furniture.
  • Janitorial Management: Partner with property management and external vendors to ensure a high level of site cleanliness.
  • Food and Beverage: Assist Global Facilities Operations Manager in implementing a revamped snack, drink, and food program that meets the office’s evolving needs.
  • Project Support: Support Global Facilities Operations Manager on a range of long-term and short-term projects and initiatives.

Employee Experience:

  • Team Member Experience: We call our employees team members, because we are all on the same team working to make project44 the best company, with the best products. This role will enhance the overall team member experience by supporting a comfortable, functional, and aesthetically pleasing workspace.
  • Stakeholder Management: Build strong relationships with the Global Facilities Operations Manager, cross-functional partners, and office stakeholders to identify and execute local business priorities.
  • Communications: Communicate important updates, announcements, and workplace policies to employees using Slack, email, and calendar invites
  • First contact for all office needs.

Culture and Events:

  • Events and Culture: Plan and execute creative events and experiences that build a strong local culture. This includes monthly on-site events and annual off-site events such as the office’s annual holiday party.


Requirements & Skills:

  • 5+ years of experience in facilities management, workplace operations, or employee experience.
  • Bachelor’s degree or an additional four years of relevant experience.
  • Strong written language and oral communication skills.
  • Familiarity with sustainability and wellness-focused certifications such as WELL and LEED.
  • Strong background of using a wide range of technologies and software.


Diversity & Inclusion:

At project44, we're designing the future of how the world moves and is connected through trade and global supply chains. As we work to deliver a truly world-class product and experience, we are also intentionally building teams that reflect the unique communities we serve. We’re focused on creating a company where all team members can bring their authentic selves to work every day.


We’re building a company that every one of us at project44 is proud to work for, and our journey of becoming a more diverse, equitable, and inclusive organization, where all have a sense of belonging, is shaped through the actions of our leadership, global teams and individual team members. We are resolute in our belief that each team member has an equal responsibility to mold and uphold our culture.


project44 is an equal-opportunity employer seeking to enrich our work environment by creating opportunities for individuals of all backgrounds and experiences to thrive. If you share our values and our passion for helping the way the world moves, we’d love to review your application

For any accommodation needed during the hiring process, please email recruiting@project44.com. Even if you don’t meet 100% of the above job description you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role’s requirements.


More about project44:

Since 2014, project44 has been transforming the way one of the largest, most important global industries does business. As transportation and logistics continue to evolve and customer expectations around delivery become more demanding, industry technology must rise to the occasion. In just a few short years, we have created a digital infrastructure that eliminates the inefficiencies caused by dated technology and manual processes. Our Advanced Visibility Platform is used by the world’s leading brands to track shipments, collaborate with supply chain partners, drive operational efficiencies, and create outstanding customer experiences.


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