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Events Planner

5 months ago

Denver, United States AbleLight Full time

Events Planner & Coordinator


This is a 12-month contract assignment in Colorado, $28-$30 billable per hour.

AbleLight is a national non-profit organization that believes the world shines brighter when people with developmental disabilities achieve their full potential. We’re looking for someone who is energized and excited about creating events and can embody our mission to support people with Intellectual and Developmental Disabilities.


This is a tactical role, built for someone who possesses the ability to be both creative and logistics driven. The ideal candidate has a passion for orchestrating community events and can manage multiple projects and stakeholders with exceptional attention to detail and can “roll up” their sleeves in a dynamic environment.


This role will be a 12-month contract, with potential extension available depending on event success. This role is open to candidates based out of Colorado, preferably in the Denver Metro area, with availability to plan monthly events for Denver, Fort Collins and Colorado Springs.


Requirements looking for in a candidate:

  • 2-4 years in events, engagement, programs, meeting planning, or other related
  • areas.
  • You are excited about coordinating, planning, and executing events and are comfortable
  • facilitating events in front of audiences of various sizes.
  • You are highly collaborative and have experience coordinating with internal and external
  • stakeholders across all levels.
  • You have strong professional meeting and events planning skills and high attention to detail.
  • You have a demonstrated ability to manage event and vendor deliverables and timelines,
  • while being communicative about encountering roadblocks and asking for assistance.
  • Project Management experience is desirable.
  • You are passionate about mission driven work and serving individuals with intellectual and developmental disabilities.


Responsibilities:

  • Manage full-scale event logistics including research, budgeting, venue selection, agenda setting, vendor management, stakeholder management, event registration, and swag, working closely with internal shared services partners.
  • Serve as event planner and coordinator for events.
  • Oversee vendor management and vendor relationships with strong attention to detail,
  • meeting all deadlines and deliverables while maintaining strong partnerships.
  • Manage contract negotiations with event vendors and suppliers to get the best rates.
  • Create, facilitate, and lead engagement events (in-person, hybrid, and virtual) and
  • activations from ideation to execution to close.
  • Collaborate with internal and external stakeholders to bring events and programs to life,
  • streamlining processes and identifying efficiencies within the events cycle.
  • Track metrics and collect and analyze event feedback and data to measure the impact of programs to determine ROI and guide future planning.
  • Capture, edit, and compile content for events to be shown across various mediums.
  • Develop informative and engaging content for target audiences. This includes written
  • materials, presentations, videos, and multimedia assets.
  • Serve as AbleLight historian to collect and organize event content and narrate AbleLight
  • culture.
  • Connect and align our mission, vision, and values into all aspects of an event.