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Event Operations Coordinator

2 months ago

Denver, Colorado, United States Limelight Hotels Full time
Job Summary

We are seeking a highly skilled and experienced Conference Services Manager to join our team at Limelight Hotels. This is a versatile position that requires a strong understanding of conference service events and the ability to work with all elements of event operations.

Key Responsibilities
  • Create and execute customized event experiences that meet and exceed client expectations
  • Collaborate with cross-functional teams, including banquet, culinary, and housekeeping, to ensure seamless event execution
  • Audit time and labor to ensure accurate payroll and labor reports
  • Design innovative event layouts, menus, and activities that drive client satisfaction
  • Facilitate pre- and post-event meetings with group planners and hotel teams to ensure flawless execution
  • Demonstrate expertise in sales techniques, including negotiation and closing skills, as well as upselling
  • Manage audio-visual needs and equipment, operating as a profit center
  • Monitor group room blocks and generate detailed reports for hotel operating departments
  • Develop relationships with external vendors to ensure client satisfaction
  • Maintain a safe and healthy environment for guests, adhering to hotel policies and procedures
Requirements
  • Bachelor's degree preferred
  • Two years of related working experience
  • Flexibility to work in a fast-paced environment with constant changes
  • Ability to communicate with multiple department heads and vendor leads
  • Experience in consensus building, decision making, and prioritization
  • Trust in handling confidential information and correspondence
  • Ability to work independently with minimal supervision
  • Proficiency in Microsoft Office, specifically Excel
  • Demonstrated ability in analysis, planning, coordination, and data management
  • General office/administrative/budget experience
Working Environment

This role requires the ability to work in an office environment, standing, typing, and sitting at a desk/computer for most of the work shift. Occasionally, the ability to lift, push, or pull up to 50 pounds individually or with assistance may be required. While supporting events, the ability to reach, crouch, kneel, stand, bend, or be on your feet for extended periods is necessary. Regularly working in wet, cold, hot conditions may require the use of protective apparel/equipment to prevent exposure to the elements.

Benefits

This is a regular full-time position eligible for the following benefits:

  • Health, Dental, and Vision Insurance Programs
  • Flexible Spending Account Programs
  • Life Insurance Programs
  • Paid Time Off Programs
  • Paid Leave Programs
  • 401(k) Savings Plan
  • Employee Ski Pass and Dependent Ski Passes
  • Other company perks