Front Office Coordinator
3 weeks ago
Job Summary:
We are seeking a highly organized and communicative Front Office Coordinator to join our team at Tier 1. As the first point of contact for visitors, clients, and candidates, you will ensure a welcoming and professional environment while also providing administrative support for recruitment efforts.
Key Responsibilities:
- Greet and welcome visitors, clients, and candidates in a professional manner.
- Manage and direct incoming phone calls, emails, and other communications to the appropriate staff.
- Maintain a clean and organized front office, creating a welcoming environment for all guests.
- Coordinate schedules, meetings, and conference room bookings for staff and clients.
- Assist with office administration tasks, including mail handling, office supply management, and filing.
Recruiting Support:
- Use your recruiting background to assist with candidate sourcing through job boards, social media, and referrals.
- Assist with initial candidate screenings, including reviewing resumes and conducting brief phone interviews.
- Support the recruitment team in scheduling interviews and coordinating communication between candidates and clients.
- Maintain and update candidate records in the applicant tracking system (ATS).
- Provide administrative support for job postings, candidate outreach, and follow-up communications.
- Help with the onboarding process for new hires by preparing materials and assisting with logistics.
Requirements:
- Previous experience as a receptionist or in an administrative role, preferably with exposure to recruiting or human resources.
- Familiarity with recruiting practices, including sourcing, screening, and interviewing candidates.
- Fluent in English and Spanish is required.
- Strong interpersonal and communication skills, with a friendly and approachable demeanor.
- Ability to manage multiple tasks, stay organized, and prioritize in a fast-paced environment.
- Proficiency with Microsoft Office Suite and applicant tracking systems (ATS).
- Strong attention to detail and ability to handle sensitive information with confidentiality.
- High energy, positive attitude, and a customer-focused mindset.
- Ability to work well independently and as part of a team.
What We Offer:
- A competitive hourly rate of $18–$23 per hour.
- Opportunities for professional development and career growth in both reception and recruiting functions.
- A supportive and collaborative team environment.
- A standard Monday – Friday schedule with occasional weekend rotations.
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