Administrative Assistant

4 weeks ago


San Diego, United States Aquent Full time

Job Title: Administrative Assistant

Client Location: onsite, San Diego, Ca

Starting: 08/26/2024


Salary/Pay Rate: $19.22 to $21.35 an hour/ DOE

Firm, non-negotiable: No

Hours: Part-time

Duration: through Nov 2024


Job Description:

The Administrative Assistant will provide high-level administrative support, acting as the key information and communication manager for the office. This role involves conducting research, handling information requests, and performing various clerical tasks to ensure smooth office operations.


Key Responsibilities:

  • Perform general office duties, including ordering supplies, maintaining records management systems, and basic bookkeeping.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents as required.
  • File and retrieve corporate documents, records, and reports to maintain organized and up-to-date information.
  • Open, sort, and distribute incoming correspondence, including faxes and emails.
  • Prepare responses to routine inquiries and correspondence.
  • Assist in coordinating meetings, appointments, and travel arrangements for executives and other staff.
  • Manage and prioritize multiple tasks to ensure efficient workflow and meet deadlines.


Required Skills:

  • Strong verbal and written communication skills.
  • Excellent multitasking and organizational abilities.
  • Customer service-oriented with strong interpersonal skills.
  • Ability to work independently and effectively manage time.
  • High level of discretion in handling confidential information.
  • Proficiency in Microsoft Word, Excel, and PowerPoint.
  • Attention to detail and accuracy in all tasks.

Education and Experience:

  • High school diploma or GED required.
  • 0-2 years of relevant experience in an administrative or executive support role.


The target hiring compensation range for this role is $19.22 to $21.35 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.


Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits


Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.



  • San Diego, United States Alutiiq Full time

    Red Peak Technical Services, LLC a subsidiary of Alutiiq, LLC is seeking a well-qualified candidate to fill an Administrative Assistant position. The Administrative Assistant will support Navy engineering contracts located in San Diego, CA. Responsib Administrative Assistant, Administrative, Assistant, Contracts, Skills, Support


  • San Diego, United States ProTec Full time

    Summary The administrative Assistant will perform a variety of administrative and clerical tasks. The main duties of the Administrative Assistant include providing support to our managers and employees and assisting with daily office needs. Assist in processing all monthly accounts receivables, payables, and payroll. Organizes office workflow and other...

  • Administrative Assistant

    21 minutes ago


    San Diego, United States Michael Baker International Full time

    Michael Baker International is seeking an Administrative Assistant to support Engineering teams in our San Diego office! Your duties will include but are not limited to the following: Coordinates and arranges meetings, prepares agendas, reserves and Administrative Assistant, Administrative, Assistant, Processing, Support Engineer, Construction


  • San Diego, United States Ultimate Staffing Full time

    Administrative Assistant. Mission Valley- 100% ONSITE - Temp to hire$21 hr-$23 hr. M-F 730 AM-4 PM Knowledge, Skill and Experience: Basic knowledge of Microsoft Office products, ie. Word, Excel. Strong organization and time management skills in a Administrative Assistant, Administrative, Assistant, Staffing


  • San Diego, United States TalentSource Full time

    About the job Administrative Assistant As an Administrative Assistant at Talent Source, you will provide vital support to the administrative functions within the shipyard environment. Below are the key responsibilities and requirements for this position: Responsibilities: Provide administrative support to shipyard managers, supervisors, and team members,...


  • San Diego, California, United States Innova Solutions Full time

    Job SummaryInnova Solutions is seeking a highly skilled and organized Administrative Assistant/Executive Assistant to provide high-level administrative support to our team. As an Administrative Assistant/Executive Assistant, you will be responsible for conducting research, handling information requests, and performing various clerical functions.Key...


  • San Diego, United States Atterro Human Capital Group Full time

    Administrative Assistant will provide office administration services in a fast paced. Requirements: - Previous administrative support experience Promote safety throughout the branch. Process local accounts payables to vendors. Present a professional image to our customer through personal appearance and overall branch cleanliness Assist in all aspects of...


  • San Diego, United States Work With Your Handz Full time

    Job DescriptionJob DescriptionEfficiency is Key: Join Our Team as an Administrative AssistantAre you ready to dive into a career where you're not just a number, but a valued member of the plumbing dream team? Look no further! We've been proudly keeping San Diego's pipes pristine since 1981, and we're looking for a skilled Administrative...


  • San Diego, United States My Plumber San Diego Full time

    Job DescriptionJob DescriptionEfficiency is Key: Join Our Team as an Administrative AssistantAre you ready to dive into a career where you're not just a number, but a valued member of the plumbing dream team? Look no further! We've been proudly keeping San Diego's pipes pristine since 1981, and we're looking for a skilled Administrative...


  • San Diego, California, United States Tommy Nobis Center Full time

    Job Description**Job Summary:**We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tommy Nobis Center. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including mail management, document preparation, and data entry.Key Responsibilities:Mail Management:...


  • San Diego, United States Manpower San Diego Full time

    Job Title: Administrative Assistant Location: San Diego, CA 92121 (Onsite) Schedule: Monday Friday 8:00 AM 5:00 PM Duration: Approximately 8 months Pay: $17 - $20 per hour (Depending on experience) Job Overview: We are seeking a dedicated and organized Administrative Assistant to provide essential support to our team. This role is crucial in ensuring smooth...


  • San Diego, United States Marcus & Millichap Full time

    We are seeking a dedicated and organized Administrative Assistant to join our team. The Administrative Assistant will play a vital role in providing administrative support, fielding calls, coordinating with team members, and assisting with marketing activities. As an Administrative Assistant, you will be responsible for managing incoming calls, coordinating...


  • San Diego, United States Manpower San Diego Full time

    Job Title: Administrative AssistantLocation: San Diego, CA 92121 (Onsite)Schedule: Monday – Friday 8:00 AM – 5:00 PMDuration: Approximately 8 monthsPay: $17 - $20 per hour (Depending on experience)Job Overview:We are seeking a dedicated and organized Administrative Assistant to provide essential support to our team. This role is crucial in ensuring...


  • San Diego, United States Manpower San Diego Full time

    Job Title: Administrative AssistantLocation: San Diego, CA 92121 (Onsite)Schedule: Monday – Friday 8:00 AM – 5:00 PMDuration: Approximately 8 monthsPay: $17 - $20 per hour (Depending on experience)Job Overview:We are seeking a dedicated and organized Administrative Assistant to provide essential support to our team. This role is crucial in ensuring...


  • San Diego, United States CGS Global Full time

    Job DescriptionJob DescriptionEstablished electrical company looking to add a administrative assistant, also known as an office assistant receptionist, performs a variety of clerical and administrative tasks to help an office run efficiently:Administrative assistant Responsibilities:Collect/Disperse TimecardsSeparate and Disperse Payroll to JobsEnter...


  • San Diego, United States Insight Global Full time

    Job Summary: Insight Global is currently seeking a highly organized and experienced Administrative Assistant. The ideal candidate will have a background in managing calendars, scheduling appointments, and supporting management in meetings.Required Qualifications and Skills:Minimum of 3 years of experience in an administrative assistant or administrative...


  • San Diego, United States San Diego Gas & Electric Full time

    Day-to-Day We are seeking an Administrative Assistant to join the SDG&E team here in San Diego, CA. This person will be responsible for administrative duties including but not limited to ensuring proper compliance, filing documents, setting up meetings, approving timecards for union employees, and other ad hoc duties. The ideal candidate must be willing to...


  • San Diego, United States AMIRI BUILDING ENGINEERING INC dba 120 DEGREEZ Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant Location: Downtown San Diego, CA 92101 Job Type: Full-Time, On-site     About Us: At 120 Degreez MEP Engineering, we specialize in delivering innovative and sustainable engineering solutions. Our firm is committed to excellence in mechanical, electrical, and plumbing (MEP) engineering,...


  • San Diego, United States Manpower -Professional Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: San Diego, CA 92121 (Onsite)Schedule: Monday – Friday 8:00 AM – 5:00 PMDuration:  Approximately 8 monthsPay: $17 - $20 per hour (Depending on experience) Job Overview: We are seeking a dedicated and organized Administrative Assistant to provide essential support to our team....


  • San Diego, United States San Diego Gas & Electric Full time

    Day-to-Day We are seeking an Administrative Assistant to join the SDG&E team here in San Diego, CA. This person will be responsible for administrative duties including but not limited to ensuring proper compliance, filing documents, setting up meetings, approving timecards for union employees, and other ad hoc duties. The ideal candidate must be willing to...